Highway equipment, accessories, parts & labor D-3

The New Mexico General Services Department Purchasing Division is soliciting sealed bids for Highway Equipment, Accessories, Parts & Labor D-3, a price-agreement procurement to upfit and maintain highway and off-road heavy equipment and automotive vehicles for the New Mexico Department of Transportation District 3, with bids due August 18, 2026 at 2:00 p.m.

Eligible bidders must be authorized dealers with physically established dealerships in New Mexico that maintain parts and service facilities and employ OEM-certified mechanics. No site visits or pre-bid conferences are scheduled.

The scope covers seventeen line items spanning computer stands, consoles, modems and accessories; visual and audio warning systems; decals, wraps, stripes and letters; and labor services for installation and repair. Bidders must submit percentage discounts from published list prices on product categories and specific hourly rates for labor services across all classifications. The bid response spreadsheet fixes unit-of-measure designations; bidders cannot add, delete, or modify items but must provide clarifications, brand identifications, and any variations in a comments section. Approximate quantities listed are estimates only and do not establish a definite quantity contract.

The price agreement term is one year from award with an option to extend year-by-year for up to three additional years, not to exceed four years total. The State reserves the right to award in total, by item groups, by individual items, or in any combination, and may cancel orders or terminate the agreement without cost for non-performance or failure to respond to state requests. No guarantee of quantity or dollar amount is provided.

Sealed bids may be submitted electronically through eProNM or in labeled envelopes, with formal opening immediately thereafter via Microsoft Teams. A W-9 form with wet or verified digital signature dated within the current calendar year is required with bid submission. Multiple awards are anticipated. All prices must exclude state and local taxes, which will be added separately; only labor is subject to gross receipts tax.