High Volume Scanners

The State of Illinois Board of Elections is seeking to procure high-volume scanners through a competitive bidding process, with proposals due by February 10, 2025. The procurement requires a high-performance scanner capable of processing 120,000 documents daily, with specifications including 140 pages per minute single-sided scanning and 280 images per minute duplex scanning at 300 dpi color resolution. The scanner must handle document sizes ranging from 2x3 inches to 12x17 inches, support 24-bit color scanning, and include features like intelligent multi-feed detection and the ability to scan plastic cards and damaged documents. The successful vendor must provide a comprehensive one-year support plan featuring 4-hour and next business day response times, two annual preventive maintenance sessions, and complete coverage for consumables, training, parts, labor, and travel. Vendors are required to submit new, non-refurbished equipment and include all shipping and handling costs in their quote, with a mandatory delivery window of 30 days following contract award.

While specific set-aside designations are not explicitly detailed in the procurement documents, the standard Illinois certifications indicate a commitment to diverse and ethical vendor participation. The procurement requires vendors to comply with numerous legal and ethical standards, including maintaining a drug-free workplace, avoiding discriminatory practices, and adhering to labor laws. Vendors must demonstrate compliance with state registration requirements, employment practices, and potentially meet guidelines for political contributions and cybersecurity standards. The contract appears to be structured with potential financial implications, including a $15 fee for contracts exceeding $1,000 and requiring $1,000,000 in general commercial liability insurance. Though a specific budget range is not provided, the technical specifications and support requirements suggest a significant investment in scanning infrastructure for the State Board of Elections. Vendors will need to carefully review and attest to multiple certification requirements and standard terms and conditions to be considered for this contract opportunity.