High Eff. ASME Cond. Boiler, Recirculating Pump, Flow Switch

The West Virginia Division of Corrections and Rehabilitation issued Agency Request for Quote (ARFQ) 0608 DCR2100000107 on April 5, 2021, to procure a high-efficiency ASME condensing boiler, recirculating pump, and flow switch for delivery to the Pruntytown Correctional Center and Jail in Grafton, West Virginia. The solicitation is structured as a sealed bid procurement for a one-time purchase classified as a lump sum contract with deliverables to be completed within one fiscal year. The boiler must meet stringent technical specifications including a minimum input of 750,000 BTU/hr, minimum output of 705,000 BTU/hr at 50 degrees Fahrenheit, dimensions of 29" x 34" x 54" or larger, a 5:1 minimum turn-down ratio, and NOx emissions below 9 parts per million. The recirculating pump must be a Marathon Electric model V F 56B17D2011E K or equivalent with 3/4 horsepower capacity, and the flow switch must be a Taco Industrial model TFS01BF-1 B or equivalent. Vendors must submit three hard copies of bids along with operation and maintenance manuals in both hard copy and electronic PDF formats on USB drives, with pricing submitted in both words and numbers on the provided pricing page. The question submission deadline was April 9, 2021, at 2:00 PM EST, and bids were due April 16, 2021, at 1:30 PM EST, with no mandatory pre-bid meeting required. Installation will be performed by others, and pricing must be firm for the contract life, with a one-year warranty on parts from the delivery date and compliance with all manufacturer warranty minimums required.

The procurement does not appear to have specific set-aside designations, though small businesses, women-owned businesses, and minority-owned businesses certified under West Virginia rules may receive preference if properly identified in writing at bid submission. No incumbent vendors or current contractors are identified in the available solicitation documents. Vendors must be registered with the West Virginia Purchasing Division and comply with all applicable federal, state, and local laws, including payment acceptance by electronic funds transfer and P-Card. The State of West Virginia is exempt from sales and use taxes, and all bid submissions are public documents subject to disclosure under West Virginia competitive bidding laws and the Freedom of Information Act. No specific budget range or award value is disclosed in the solicitation materials, and inquiries should be directed to Philip K. Farley, the designated buyer, at (304) 558-2036 or philip.k.farley@wv.gov.