HHS0017879 File cabinets and accessories

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services is requesting bids on file cabinets and accessories for the Department of State Health Services under IFB HHS0017879, with bids due August 31, 2026 at 10:30 AM Central Time and questions due August 20, 2026 at 5:00 PM.

The scope comprises seven line items: 88 drawer slides for lateral file cabinets (Model H-2169SLIDES), 3 cabinet dollies (15 x 25", Model H-3612LG), 3 vertical letter-size 5-drawer file cabinets (Model H-3705GR), 22 cabinet dollies (42" x 18", Model H-6380LG), 22 lateral 42"-wide 5-drawer file cabinets (Model H-6396GR), 19 standard mobile storage cabinets (36 x 24 x 78", Model H-8505GR), and shipping. Bidders may propose equal products with sufficient technical literature for evaluation. Both HHSC and DSHS are entitled to use any awarded contract.

Historical spending for similar goods totaled $53,000 for the period September 1, 2025 through August 31, 2026, provided as a guideline only. The initial contract term runs from award through August 31, 2026, with a potential extension option of up to one year at HHSC's sole discretion. Responses to questions will be posted as an addendum on August 24, 2026.

Bidders must submit firm, fixed prices on Exhibit C for all line items, with pricing including all labor, equipment, materials, supplies, and related expenses. Price adjustments are not automatic but may be permitted at HHSC's sole discretion based on the Consumer Price Index or federal minimum wage increases with supporting documentation. Deliveries must occur between 7:00 AM and 2:00 PM (excluding 11:00 AM to Noon) at the address specified on the purchase order; vendors are responsible for additional warehouse charges. Late deliveries may result in HHSC purchasing items on an emergency basis and charging any price difference to the awarded vendor.

Mandatory submissions include completed Exhibit A (HHS Solicitation Affirmations) and completed Exhibit C Pricing Sheet; failure to submit either will result in disqualification. No HUB Subcontracting Plan is required, though bidders are encouraged to submit one if subcontracting opportunities are identified. Award is contingent upon approval by the HHSC Executive Commissioner or designee, and HHSC reserves the right to make single or multiple awards to achieve best value. Contact Courtney Meads at 512-406-2478 for questions.