HHS0017802 HVAC Filters

The Texas Health and Human Services Commission (HHSC) is requesting bids for HVAC filters to supply San Angelo State Supported Living Center on a blanket contract with a ceiling of $40,000 and a response deadline of August 19, 2026 at 10:30 a.m. Central Time.

The scope covers 37 filter sizes ranging from 7 x 27 x 1 to 21 x 21 x 1 inches, with approximately 1,397 total filter units across all sizes. An addendum effective August 4, 2026 clarifies that MERV 10 pleated filters are acceptable; equal products may be proposed with supporting literature. Filters must be pre-packaged, shipped by building number, and labeled with product information, building location, and specifications. Delivery to San Angelo State Supported Living Center at 11640 US Highway 87 North, Carlsbad, Texas is required on an as-needed, quarterly basis (approximately three shipments annually) throughout fiscal year 2027. Standard lead time is 14 days after purchase order issuance. Freight is quoted F.O.B. Destination Freight Prepaid and Included. No samples or installation services are required.

The contract term runs September 1, 2026 through August 31, 2027, with an extension option for up to one additional year at HHSC's sole discretion. Pricing must be firm and fixed for the contract life; price adjustments may be permitted using CPI-W or CPI-U formulas or in response to federal minimum wage increases, subject to HHSC approval and documentation. The incumbent is Florence Filters. Evaluation criteria are bidder ability to meet specifications and delivery requirements, and price; HHSC reserves the right to make single or multiple awards and will select based on best value to the State, not lowest price alone. Questions are due August 5, 2026 at 10:30 a.m.; responses post as an addendum by August 12. Bidders must acknowledge receipt of the addendum and return the acknowledgment form with their response. Submissions are electronic via pcsbids@hhs.texas.gov, the HHS Online Bid Room, or hand delivery/overnight mail with USB drive. Contact Tracie Ogle at tracie.ogle@hhs.texas.gov or 512-776-2326.