HHS0016866 - Vehicle Seatbelts

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services has issued Invitation for Bids (IFB) No. HHS0016866 for vehicle seatbelts and installation services for the Lubbock State Supported Living Center. The procurement seeks three-point seatbelts and related hardware, including lap and shoulder belt kits, single shoulder and lap belts, complete restraint sets, and hardware for top attachment points. Contractors are required to provide comprehensive seatbelt replacement services, which include removing existing assemblies, procuring and installing new three-point seatbelts for all seating positions, replacing mounting hardware, performing functional testing, and cleaning work areas. The solicitation requires vendors to submit firm, fixed pricing using the provided Pricing Sheet (Exhibit C), with unit prices inclusive of all labor, equipment, materials, and related expenses. Key submission deadlines include a response deadline of December 5, 2025, at 10:30 AM Central Time, with questions and clarifications due by December 1, 2025, at 10:30 AM, and clarification responses to be posted by addendum on December 2, 2025.

The contract does not explicitly indicate specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are mentioned in the documentation. The initial contract term extends from the purchase order issuance date through August 31, 2026, with a potential one-year extension at the sole discretion of the HHS Agency. While no specific budget range is detailed, the solicitation notes that no volume, usage, or compensation is guaranteed to any contractor, and contracts remain subject to appropriations and fund availability. Pricing adjustments may only occur at HHSC's discretion, potentially based on the Consumer Price Index or documented increases in the Federal Minimum Wage Rate. Bidders must complete and submit Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), with responses accepted via email to pcsbids@hhs.texas.gov or by hand delivery/overnight mail with a USB drive to the specified HHSC PCS address in Austin, Texas. The procurement allows both HHSC and the Department of State Health Services (DSHS) to utilize the awarded contract.