HHS0016801 Develop Assessment for Young Child

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are conducting a competitive bid solicitation (HHS0016801) for the procurement of Developmental Assessment for Young Children, Second Edition (DAYC-2) assessment forms. The solicitation seeks five specific domain score forms: Adaptive Behavior, Cognitive, Social-Emotional, Physical Development, and Communication, with each domain requiring 4,500 individual forms. These assessment tools will serve as eligibility instruments for Early Childhood Intervention subrecipients. The bid evaluation will focus on bidder compliance with specifications, performance delivery capabilities, and pricing, with HHSC not obligated to select the lowest-priced response. Key submission deadlines include a question submission cut-off on November 19, 2025, at 5:00 PM CST, with agency responses posted on November 21, 2025, and final bid submissions due on December 4, 2025, at 10:30 AM CST. The anticipated contract start date is December 15, 2025, with an initial contract term extending through August 31, 2026, and potential one-year extension options available.

No specific set-aside designations or restrictions on respondent types were explicitly outlined in the procurement documents. The historical spending for similar goods is $99,989.40 for fiscal year 2025, suggesting a modest contract value. Pricing must remain firm and fixed throughout the contract term, with potential minor adjustments based on Consumer Price Index calculations. Bidders must submit a completed HHS Solicitation Affirmations form (Exhibit A) and Pricing Sheet (Exhibit C), and may submit responses via email to pcsbids@hhsc.state.tx.us, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive to the specified HHSC address in Austin. Contractors will be subject to comprehensive compliance requirements, including cybersecurity training, fraud prevention, and various state-mandated certifications. Responses may be rejected based on unsatisfactory past performance, and bidders must demonstrate the ability to immediately implement any available price decreases.