HHS0016351v2 Snacks Mexia SSLC

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued Invitation for Bid (IFB) HHS0016351v2 for procuring snacks, tobacco products, and related consumables for the Mexia State Supported Living Center (SSLC) for Fiscal Year 2026. The procurement covers a comprehensive range of products including cigarettes, cigars, beverages, snacks, candy, cookies, muffins, and miscellaneous food and drink items. Bidders must submit firm, fixed pricing using the provided Pricing Sheet (Exhibit C), with potential price adjustments during renewal cycles not exceeding 8%. Evaluation criteria will focus on meeting specifications, performance delivery capabilities, and price, with the state seeking best value through potentially awarding to a single or multiple vendors. Key deadlines include question submissions due by July 14, 2025, and bid responses required by July 21, 2025 at 10:30 AM, with the contract anticipated to start September 1, 2025, and run through August 31, 2026.

The solicitation includes comprehensive compliance requirements, with potential respondents required to complete detailed affirmations covering legal, ethical, and operational standards specific to Texas state agencies. Vendors must demonstrate compliance with various state laws, including provisions related to firearm and ammunition industries, Israel-related business practices, cybersecurity training, and restrictions on foreign-owned companies. The historical spend for similar goods is approximately $70,000 for the previous contract period, though this does not guarantee specific purchase volumes. Vendors must provide a warranty and complaint resolution mechanism, including a commitment to resolving issues within 90 days and potential reimbursement or product replacement. The procurement allows for potential contract renewals and requires vendors to maintain strict performance standards, with unacceptable responses potentially resulting in discontinuation of future food awards. Vendors must also navigate a two-step registration process for the HHS Online Bid Room and comply with extensive contractual terms and conditions outlined in the solicitation documents.