HHS0016351 Snacks Mexia SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016351) for snacks and tobacco products for the Mexia State Supported Living Center. The procurement seeks competitive bids for a comprehensive range of consumable goods, including cigarettes, cigars, tobacco products, snacks, candies, beverages, cookies, and miscellaneous food and drink items across multiple NIGP commodity codes. The contract will cover the period from September 1, 2025, through August 31, 2026, with potential renewals. Bids are due by July 7, 2025, at 10:30 AM, with vendors required to submit a detailed price sheet and complete various solicitation affirmations. The evaluation will focus on best value to the State of Texas, not necessarily the lowest price, with vendors expected to meet extensive compliance requirements including product warranties, complaint resolution processes, and adherence to state ethical and legal standards. Vendors must provide a point of contact, conduct cause and effect analysis for any issues, and be prepared to implement corrective actions or offer product replacements within specified timeframes.

While a HUB (Historically Underutilized Business) Subcontracting Plan is not mandatory, bidders are encouraged to identify potential subcontracting opportunities. The historical spend for similar goods is approximately $70,000 for the previous contract period, suggesting a moderate-value procurement. Vendors must navigate a comprehensive two-step registration process for the HHS Online Bid Room and comply with extensive legal and ethical certifications, including provisions related to cybersecurity training, business practices, and restrictions on working with certain entities. The solicitation includes strict requirements around vendor qualifications, including verifications of no felony convictions, compliance with public information acts, and adherence to Texas state laws and regulations. Vendors must also affirm compliance with specialized provisions covering topics such as boycott restrictions, employment practices, and ethical standards. The contract will be administered by HHSC's Procurement and Contracting Services (PCS) division, with potential for contract extensions up to one year to ensure service continuity.