HHS0016096 Coca Cola Products for Lufkin SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) numbered HHS0016096 for Coca Cola Products specifically for the Lufkin State Supported Living Center, located in Angelina County. This procurement seeks beverage and foodservice products, including various Coca-Cola branded drinks, juices, sports drinks, and related items like foam cups and lids. Bidders are required to bid on at least 90% of the items listed on the Pricing Sheet, with pricing to be firm and fixed for the contract duration. The solicitation follows the Best Value Standard, meaning HHSC is not obligated to select the lowest-priced bid but will award to the bidder providing the best overall value to the State of Texas. Key dates include a bid posting on April 28, 2025, with questions due by May 5, 2025, and responses to be posted on May 6, 2025. The contract is set to begin on September 1, 2026, and expire on August 31, 2026, with potential price adjustments during renewal cycles not to exceed 8%.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract. Vendors must complete comprehensive legal affirmations, including verifications of no felony convictions, compliance with cybersecurity training, adherence to state procurement rules, and certifications regarding various operational and ethical requirements. The historical spend for similar goods is approximately $24,000 for the period of 9/1/24-8/31/25, though this is noted as a guideline and not a guarantee of future purchase volumes. Bidders must register for the Enterprise Portal and potentially use the HHS Online Bid Room for electronic submission, with a two-step registration process that can take up to five business days. Vendors must also comply with extensive requirements including E-Verify compliance, restrictions on doing business with certain entities, and maintaining appropriate permits and licenses.