Heavyweight T-Shirt

The Southwest Virginia Regional Jail Authority (SWVRJA) is soliciting quotes for heavyweight t-shirts across four jurisdictions: Southampton County, Stafford County, Surry County, and Alexandria City. The procurement seeks t-shirts with specific requirements including 6.1 ounce weight, double needle hemming, and taped shoulder-to-shoulder construction, available in seven colors: green, grey, navy, orange, red, white, and yellow, ranging from Small to 6X-Large sizes. The SWVRJA currently houses approximately 1,650 inmates and historically ordered around 1,382 dozen t-shirts annually, with bulk orders typically placed in January or February. Vendors must submit quotes, detailed product specification sheets, and pricing through the eVA Quick Quote page by July 19, 2023, at 2:00 PM, with pricing valid from the award date through June 30, 2024. The contract includes potential two-year renewal options, and the SWVRJA reserves the right to request product samples prior to award and may choose the most responsive proposal that provides the greatest benefit, not necessarily the lowest-priced bid.

The solicitation does not explicitly indicate specific set-aside designations or restrictions on respondent types. Previously, the SWVRJA purchased heavyweight t-shirts from Bob Barker under the Port Authority brand, but the current procurement does not mandate a specific brand as long as the detailed specifications are met. The contract allows for cooperative purchasing, permitting participation by members of the Procurement Professionals of Virginia Regional Jails (PPVRJ), local governments, school boards, and other agencies serving local governments in the SWVRJA's region. While precise budget ranges are not specified, the procurement documents suggest flexible ordering with no guaranteed minimum purchase quantities. Pricing adjustments are permitted after the first 365 days based on demonstrable changes in material costs, as evidenced by the Consumer Price Index, with contractors required to immediately communicate any cost decreases. The SWVRJA maintains the right to cancel contract portions affected by requested price increases, ensuring competitive and transparent pricing throughout the contract period.