QQ - Heavyweight T-Shirts - Amended Round 2.pdf
PDF 294 KB Posted
- Attached to
- Heavyweight T-Shirt
- Solicitation number
- 20407
- Issued by
- Southampton County, Stafford County, Surry County, Alexandria City, Virginia
About this file
The document is an Amended Quick Quote request from the Southwest Virginia Regional Jail Authority (SWVRJA) for heavyweight t-shirts. The SWVRJA is seeking quotes for heavyweight 6.1 ounce t-shirts in sizes from Small to 6X-Large and in various colors. The shirts must meet specific requirements such as double needle hemming and taped shoulders. The SWVRJA previously purchased these shirts from the Port Authority brand and is not requiring a specific brand as long as the requirements are met. The SWVRJA ordered approximately 1,382 dozen t-shirts during Fiscal Year 2023 on an as-needed basis, with the bulk of the ordering typically done in January or February of each year. The SWVRJA requests delivery within 30 days of the order and requests that vendors provide lead time information. Pricing must be submitted on the attached pricing sheet and will be valid from the date of award until June 30, 2024, with the potential for two one-year renewals.
The SWVRJA is not required to purchase any specified amount and the contract will be awarded to the vendor deemed most responsive and of greatest benefit, not necessarily the lowest price. Samples may be requested prior to award. Pricing must include any applicable delivery costs. The SWVRJA has provided the billing and shipping addresses for four facility locations.
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Text version
Buchanan P. O. Box 279
Dickenson Meadowview, VA
Lee 24361
Norton Phone
Russell (276) 739-3520
Scott Fax
Smyth (276) 739-3534
Tazewell
Washington Stephen O. Clear
Wise Superintendent
AMENDED
July 12, 2023
The Southwest Virginia Regional Jail Authority (SWVRJA) is comprised of four facilities and currently houses approximately 1,650 inmates, both male and female. SWVRJA is currently seeking quotes for heavyweight t-shirts. An estimated delivery time along with any applicable delivery charges should be included.
Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the SWVRJA. Nothing stated herein or attached shall bind Southwest Virginia Regional Jail Authority to purchase any specified amount of the product or products. Further, acceptance of a vendor’s quotation will not require the SWVRJA’s purchase of all the items listed.
The proposal will be awarded based upon the proposal that is deemed to be the most responsive and of greatest benefit to the SWVRJA. The Vendor with the lowest price is not guaranteed award of this contract.
SWVRJA may cancel this Quick Quote or reject quotes at any time prior to an award and is not required to furnish a statement of the reason(s) why a particular quote was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).
All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, July 19, 2023 at 2:00 PM.
Should you have any questions, please email Angela Campbell at acampbell@swvrja.com.
Southwest Virginia Regional Jail Authority Requested Items
Heavyweight T-Shirts
Sizes: Small – 6X-Large Colors: Green, Grey, Navy, Orange, Red, White, Yellow Heavyweight 6.1 ounce, Double Needle Hemmed, Taped Shoulder to
Shoulder
Ordered on an as needed basis Shirts are blank. No printing or embroidery.
Orders must be filled with only one brand of shirt. Please only quote one brand of shirt. Vendors that quote multiple brands will not be considered.
The SWVJRA previously purchased heavyweight t-shirts from Bob Barker. The brand was Port Authority at the following prices:
Size UoM Color Price
S-XL EA Green, Grey, Navy, Orange, Red, Yellow $2.44
2XL EA Green, Grey, Navy, Orange, Red, Yellow $4.19
3XL-6XL EA Green, Grey, Navy, Orange, Red, Yellow $4.50
S-XL EA White $2.07
2XL EA White $3.85
3XL-6XL EA White $4.14
**The SWVRJA is not requiring a specific brand as long as the above requirements are met**
Quantity The SWVRJA ordered approximately 1,382 dozen heavyweight t-shirts during Fiscal Year 2023 on an as needed basis. Small orders may be placed between date of award and the end of the calendar year. The bulk of the ordering is made in one large order that is usually placed in January or February of each year for each facility. Quantities and sizes are based on inmate population which fluctuates.
Please indicate if a minimum order is required on the attached amended pricing sheet.
Delivery
The SWVRJA requests that the items be delivered within 30 days of order. Please provide lead time on the attached amended pricing sheet.
Samples The SWVRJA may request samples prior to award.
Pricing
Please submit pricing per size on the attached pricing sheet. Pricing shall include any delivery costs. Prices shall be good for the time period of date of award until June 30, 2024. The SWVJRA may choose to renew this contract for two (2) successive one-year renewals.
Billing Address Southwest Virginia Regional Jail – Abingdon PO Box 279 Meadowview, VA 24361
Shipping Address Southwest Virginia Regional Jail – Abingdon 15205 Joe Derting Drive Abingdon, VA 24210
Southwest Virginia Regional Jail – Duffield 1037 Boone Trail Road Duffield, VA 24244
Southwest Virginia Regional Jail – Haysi 1550 Kiwanis Park Haysi, VA 24256
Southwest Virginia Regional Jail – Tazewell 115 Court Street Tazewell, VA 24651
All quotes, detailed product specification sheets, and any other applicable attachments should be submitted on the eVA Quick Quote page no later than Wednesday, July 19, 2023 at 2:00 PM.
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