QQ - Heavyweight T-Shirts - Amended.pdf
PDF 294 KB Posted
- Attached to
- Heavyweight T-Shirt
- Solicitation number
- 20407
- Issued by
- Southampton County, Stafford County, Surry County, Alexandria City, Virginia
About this file
This document is an amended Quick Quote request from the Southwest Virginia Regional Jail Authority (SWVRJA) for heavyweight t-shirts. The SWVRJA is comprised of four facilities and currently houses approximately 1,650 inmates. They are seeking quotes for heavyweight t-shirts in sizes ranging from Small to 6X-Large and in colors of green, grey, navy, orange, red, white, and yellow. The t-shirts must be 6.1 ounce, double needle hemmed, and tape shoulder to shoulder. Orders will be placed on an as-needed basis, with a bulk order typically placed in January or February each year. Samples may be requested prior to award. Pricing must be submitted on the attached pricing sheet and will be valid from date of award through June 30, 2024, with the option to renew for two additional one-year terms.
The SWVRJA previously purchased heavyweight t-shirts from Bob Barker under the Port Authority brand. Pricing details are provided in the document. The SWVRJA is not requiring a specific brand, as long as the requirements are met. Quantities are based on the inmate population, which fluctuates. The contract will be awarded to the proposal deemed most responsive and of greatest benefit to the SWVRJA, not necessarily the lowest bid. Quotes, product specification sheets, and other applicable attachments must be submitted via the eVA Quick Quote page no later than July 19, 2023 at 2:00 PM.
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Text version
Buchanan P. O. Box 279
Dickenson Meadowview, VA
Lee 24361
Norton Phone
Russell (276) 739-3520
Scott Fax
Smyth (276) 739-3534
Tazewell
Washington Stephen O. Clear
Wise Superintendent
AMENDED
July 12, 2023
The Southwest Virginia Regional Jail Authority (SWVRJA) is comprised of four facilities and currently houses approximately 1,650 inmates, both male and female. SWVRJA is currently seeking quotes for heavyweight t-shirts. An estimated delivery time along with any applicable delivery charges should be included.
Unless otherwise stated, the Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the SWVRJA. Nothing stated herein or attached shall bind Southwest Virginia Regional Jail Authority to purchase any specified amount of the product or products. Further, acceptance of a vendor’s quotation will not require the SWVRJA’s purchase of all the items listed.
The proposal will be awarded based upon the proposal that is deemed to be the most responsive and of greatest benefit to the SWVRJA. The Vendor with the lowest price is not guaranteed award of this contract.
SWVRJA may cancel this Quick Quote or reject quotes at any time prior to an award and is not required to furnish a statement of the reason(s) why a particular quote was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).
All quotes, detailed product specification sheets, and any other applicable attachment should be submitted on the eVA Quick Quote page no later than Wednesday, July 19, 2023 at 2:00 PM.
Should you have any questions, please email Angela Campbell at acampbell@swvrja.com.
Southwest Virginia Regional Jail Authority Requested Items
Heavyweight T-Shirts
Sizes: Small – 6X-Large Colors: Green, Grey, Navy, Orange, Red, White, Yellow Heavyweight 6.1 ounce, Double Needle Hemmed, Taped Shoulder to
Shoulder
Ordered on an as needed basis Shirts are blank. No printing or embroidery.
Orders must be filled with only one brand of shirt. Please only quote one brand of shirt. Vendors that quote multiple brands will not be considered.
The SWVJRA previously purchased heavyweight t-shirts from Bob Barker. The brand was Port Authority at the following prices:
Size UoM Color Price
S-XL EA Green, Grey, Navy, Orange, Red, Yellow $2.44
2XL EA Green, Grey, Navy, Orange, Red, Yellow $4.19
3XL-6XL EA Green, Grey, Navy, Orange, Red, Yellow $4.50
S-XL EA White $2.07
2XL EA White $3.85
3XL-6XL EA White $4.14
**The SWVRJA is not requiring a specific brand as long as the above requirements are met**
Quantity The SWVRJA ordered approximately 1,382 dozen heavyweight t-shirts during Fiscal Year 2023 on an as needed basis. Small orders may be placed between date of award and the end of the calendar year. The bulk of the ordering is made in one large order that is usually placed in January or February of each year for each facility. Quantities and sizes are based on inmate population which fluctuates.
Samples
The SWVRJA may request samples prior to award.
Pricing
Please submit pricing per size on the attached pricing sheet. Pricing shall include any delivery costs. Prices shall be good for the time period of date of award until June 30, 2024. The SWVJRA may choose to renew this contract for two (2) successive one-year renewals.
Billing Address Southwest Virginia Regional Jail – Abingdon PO Box 279 Meadowview, VA 24361
Shipping Address Southwest Virginia Regional Jail – Abingdon 15205 Joe Derting Drive Abingdon, VA 24210
Southwest Virginia Regional Jail – Duffield 1037 Boone Trail Road Duffield, VA 24244
Southwest Virginia Regional Jail – Haysi 1550 Kiwanis Park Haysi, VA 24256
Southwest Virginia Regional Jail – Tazewell 115 Court Street Tazewell, VA 24651
All quotes, detailed product specification sheets, and any other applicable attachments should be submitted on the eVA Quick Quote page no later than Wednesday, July 19, 2023 at 2:00 PM.
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