Heavy Truck Auto Parts

San Bernardino County Fleet Management Department issued an Invitation to Bid (ITB) for heavy truck auto parts procurement on February 17, 2026, with a bid submission deadline of March 3, 2026, at 3:00 PM. The solicitation seeks competitive bids for a comprehensive list of 20 specified automotive and truck parts including Velvac pushlock tees, JJ Keller vehicle inspection books, Milton couplers, absorbent materials, fire extinguishers, grease products, Trucklite lighting components, Bendix valves, reflective striping, wheel seals, fuel filters, and related fleet maintenance supplies. Vendors may submit bids for all items or partial bids at the County's discretion, with pricing to be provided in Excel format on the cost sheet attachment. The resulting contract will establish pricing for a five-year term beginning August 13, 2026, through August 12, 2031, with delivery required to County-specified addresses on FOB destination basis within one to two days of purchase order receipt. Bidders must provide exact percentage discounts off manufacturer list prices for each item with no substitutions permitted when brand names are specified, requiring only Original Equipment parts. The deadline for submitting questions is February 24, 2026, at 10:00 AM, with tentative contract award scheduled for March through April 2026. Evaluation criteria include compliance with all representations and certifications regarding debarment status, criminal and civil proceedings disclosures, cost and pricing accuracy, and independent pricing certification, with discounts of less than 30 days not considered and net payment terms of less than 30 days unacceptable.

A local vendor preference of five percent applies to bids from vendors whose principal place of business is located within San Bernardino County boundaries, providing an advantage to regional suppliers. The County is self-insured and vendors must comply with County invoicing requirements, with payment terms established at Net 60 days from acceptance of merchandise or receipt of invoice, whichever is later. No specific set-aside designations for disadvantaged enterprises were mentioned in the solicitation documents, and no incumbent vendors or current contractors were identified. Actual order quantities will vary based on Fleet Management's operational needs and the unpredictability of parts and repairs required throughout the contract period, though no specific budget range or award value was disclosed in the available documentation. The County reserves the right to reject any or all bids, waive specification variations, perform pre-award surveys of bidder capability, and acquire equivalent equipment from other sources when deemed in its best interest. Price adjustment requests may be submitted in writing 30 days prior to renewal, subject to Fleet Management Fiscal Unit review and approval.