VHS126-CFMAI-6305 - ADDENDUM NO 1.pdf

This addendum amends an Invitation to Bid (ITB) issued by the San Bernardino County Fleet Management Department for heavy truck auto parts procurement. The addendum extends the bid opening date from Tuesday, March 3, 2026, at 3:00 PM to Thursday, March 5, 2026, at 3:00 PM. The original solicitation, issued February 17, 2026, requests competitive bids for 20 specified automotive and truck parts including Velvac pushlock tees, JJ Keller vehicle inspection books, Milton couplers, absorbent materials, fire extinguishers, grease products, Trucklite lighting components, Bendix valves, reflective striping, wheel seals, fuel filters, and related fleet maintenance supplies. Vendors may submit bids for all items or partial bids at the County's discretion. The resulting contract will establish pricing for a five-year term beginning August 13, 2026, through August 12, 2031, with tentative contract award scheduled for March through April 2026. The deadline for submitting questions remains February 24, 2026, at 10:00 AM.

Bidders must provide exact percentage discounts off manufacturer list prices for each item with no substitutions permitted when brand names are specified, requiring only Original Equipment parts. Pricing must be submitted in Excel format on the cost sheet attachment with net payment terms of at least 30 days, with the County establishing Net 60 days from acceptance of merchandise or receipt of invoice, whichever is later. Delivery is required on FOB destination basis within one to two days of purchase order receipt to County-specified addresses. A local vendor preference of five percent applies to vendors whose principal place of business is located within San Bernardino County boundaries. Evaluation criteria include compliance with representations and certifications regarding debarment status, criminal and civil proceedings disclosures, cost and pricing accuracy, and independent pricing certification. Actual order quantities will vary based on Fleet Management's operational needs, and no specific budget range or award value was disclosed. The County reserves the right to reject any or all bids and acquire equivalent equipment from other sources when deemed in its best interest. Price adjustment requests may be submitted in writing 30 days prior to renewal, subject to Fleet Management Fiscal Unit review and approval. For questions, contact Lisa.Zhu@pur.sbcounty.gov.