Heavy Equipment Tractor and Trailer Repair Service

Escambia County, Florida is issuing a Request for Proposal (RFP 25-26.058) to procure heavy equipment tractor and trailer repair services on an as-needed basis for its fleet located at the Perdido Landfill in Cantonment and the Palafox Transfer Station in Pensacola. The selected contractor(s) must provide comprehensive maintenance, troubleshooting, repairs, and fabrication services for a fleet of approximately 50 pieces of equipment, primarily consisting of Caterpillar machinery including dozers, compactors, loaders, articulated dump trucks, and excavators, along with Western Star and International trucks, MAC walking floor trailers, and passenger vehicles. Key deliverables require the contractor to provide all labor, tools, equipment, service vehicles, and materials necessary to perform diagnostics and repairs with a one-hour response time during regular business hours (Monday-Friday 7:00 a.m.-5:00 p.m.; Saturday 7:30 a.m.-4:00 p.m.), with availability for up to fifty hours per week and additional hours upon request. Minimum qualifications include ten years of experience troubleshooting and repairing heavy equipment in landfill and solid waste operations, ten years of ARC welding experience, ten years servicing Tier 4 emissions systems, and demonstrated proficiency in CAT Electronic Technician (ET) and CAT Service Information System (SIS) diagnostic tools. The contractor must provide their own service truck, comprehensive tools, and mobile fabrication capabilities. Pricing is structured as all-inclusive hourly rates with tiered pricing for hours up to fifty per week and hours exceeding fifty per week. Evaluation criteria consist of Phase 1 scoring (Technical Approach and Understanding at 30 points, Experience at 30 points, Pricing at 10 points, and Continuity of Personnel/Dedicated Technician at 30 points) to develop a shortlist, with Phase 2 potentially including interviews and oral presentations. The non-mandatory pre-solicitation meeting is scheduled for April 16, 2026, at 10:30 a.m. via Microsoft Teams, questions are due by April 23, 2026, and proposals must be submitted electronically through the County's e-procurement portal at https://secure.procurenow.com/portal/escambiacountyfl by April 30, 2026, at 10:30 a.m.

The RFP does not specify set-aside designations or restrictions limiting eligible respondents to particular business classifications or disadvantaged enterprises. No incumbent contractors or current service providers are identified in the solicitation documents. The contractor must possess comprehensive insurance coverage including workers' compensation with statutory limits, general liability with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, and business auto liability with minimum limits of $1,000,000 per accident. The selected contractor(s) will be required to integrate with the existing fleet maintenance requirements across multiple equipment manufacturers and must demonstrate compatibility with the County's current operational infrastructure at both landfill and transfer station facilities. The initial contract term is twelve months with options to renew for two additional twelve-month periods, up to a maximum of thirty-six months total, subject to mutual agreement and Board of County Commissioners approval, with the County retaining the right to terminate with or without cause upon thirty days' prior written notice. No specific budget range or award value is disclosed in the RFP documents.