OG_Fleet.xlsx

This fleet inventory document lists approximately 50 pieces of heavy equipment maintained by Escambia County, Florida at the Perdido Landfill in Cantonment and the Palafox Transfer Station in Pensacola. The fleet comprises primarily Caterpillar machinery including dozers (D3, D4, D6T, D6N, D8T models), compactors (836H and 836K), excavators (330, 336ELH, 336GC), and loaders (950, 966H), supplemented by Western Star, International, and Freightliner trucks, MAC walking floor trailers, and a Broce sweeper. Equipment model years range from 2004 to 2025, with multiple units of several models. The RFP 25-26.058 seeks heavy equipment repair services on an as-needed basis with a one-hour response time during regular business hours (Monday-Friday 7:00 a.m.–5:00 p.m.; Saturday 7:30 a.m.–4:00 p.m.) and availability for up to fifty hours per week with additional hours upon request. A non-mandatory pre-solicitation meeting is scheduled for April 16, 2026, at 10:30 a.m. via Microsoft Teams, with questions due by April 23, 2026, and proposals due electronically through the County's e-procurement portal by April 30, 2026, at 10:30 a.m. The initial contract term is twelve months with two optional twelve-month renewal periods, for a maximum of thirty-six months total.

Contractors must demonstrate ten years of experience troubleshooting and repairing heavy equipment in landfill and solid waste operations, ten years of ARC welding experience, ten years servicing Tier 4 emissions systems, and proficiency with CAT Electronic Technician (ET) and CAT Service Information System (SIS) diagnostic tools. Contractors must provide their own service truck, comprehensive tools, and mobile fabrication capabilities. Pricing is structured as all-inclusive hourly rates with tiered pricing for hours up to fifty per week and hours exceeding fifty per week. Evaluation criteria consist of Phase 1 scoring addressing Technical Approach and Understanding (30 points), Experience (30 points), Pricing (10 points), and Continuity of Personnel/Dedicated Technician (30 points) to develop a shortlist, with Phase 2 potentially including interviews and oral presentations. No specific budget range or award value is disclosed. Required insurance includes workers' compensation with statutory limits, general liability with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, and business auto liability with minimum limits of $1,000,000 per accident. The RFP contains no set-aside designations or restrictions limiting eligible respondents, and no incumbent contractors or current service providers are identified.