Heavy Equipment Rental with Operator Services

The County of Orange, OC Public Works, in partnership with the Orange County Flood Control District, is soliciting competitive bids for Heavy Equipment Rental with Operator Services through Invitation for Bid (IFB-080-3025403-RN). The procurement encompasses rental of various heavy equipment with qualified operators on an as-needed basis for grading, excavation, backfill, rock rip-rap placement, daylighting, and silt removal on county and district flood control channels, with secondary applications for road and flood control maintenance. Equipment types include track excavators (CAT 314, 320L, 325L, 330L or approved equivalents), dozers (John Deere D4C XL, CAT D4 and D5 Series or approved equivalents), rubber tire loaders (CAT 950, 966, 980), skip loaders, backhoes, and graders, with pricing structured on daily, weekly, and monthly rental rates plus move-in/move-out services and overtime labor. All contractors must provide 24/7 availability with emergency delivery capability within three hours, maintain valid California Commercial Driver's Licenses with appropriate endorsements for all operators possessing minimum three years' experience, comply with prevailing wage requirements under California Labor Code, carry comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and ensure equipment meets all California Department of Motor Vehicles and Cal/OSHA requirements. The bid submission deadline is April 27, 2026, at 2:00 PM through the County's eProcurement Portal; questions and clarifications must be submitted by April 13, 2026, at 2:00 PM through the online Question & Answer portal. The County will award the contract to the lowest responsive, responsible bidder and reserves the right to make multiple awards or reject any or all bids, with bid prices remaining firm for the entire contract term and no profit increases permitted without documented proof of cost increases and 30 days advance written notice.

The contract includes a five percent preference deduction for certified Orange County Local Small Businesses (OCLSB), though the federal Disabled Veteran Business Enterprise (DVBE) preference does not apply to this public works project. Contractors must submit certificates of insurance, current W-9 forms, valid D-U-N-S numbers, Injury and Illness Prevention Programs (IIPP) compliant with California regulations, and background investigations for all personnel prior to contract execution. The initial contract term commences October 17, 2026, for three years with the potential for two additional one-year renewals by mutual written agreement subject to Board of Supervisors approval. The total aggregate contract amount shall not exceed $2,775,000 for the three-year initial term, with Board of Supervisors approval required if annual contract value to any single contractor exceeds $200,000 or if total multi-year contract value exceeds $1,000,000. Award notification recipients must submit all required documentation within seven days before contract execution, and contractors must provide performance bonds and labor and material payment bonds as specified under California Civil Code requirements to ensure faithful performance and payment obligations.