Reference_Questionnaire_Template.docx
DOCX document 17 KB Posted
- Attached to
- Heavy Equipment Rental with Operator Services
- Solicitation number
- IFB-080-3025403-RN
- Issued by
- Orange County, San Francisco City, California
About this file
This is a Reference Questionnaire Template document issued by the County of Orange, OC Public Works Procurement Department, for the evaluation of proposals submitted in response to Invitation for Bid (IFB-080-3025403-RN) for Heavy Equipment Rental with Operator Services. The procurement, conducted in partnership with the Orange County Flood Control District, seeks competitive bids for the rental of heavy equipment with qualified operators on an as-needed basis for grading, excavation, backfill, rock rip-rap placement, daylighting, and silt removal on county and district flood control channels. Equipment types include track excavators (CAT 314, 320L, 325L, 330L or approved equivalents), dozers (John Deere D4C XL, CAT D4 and D5 Series or approved equivalents), rubber tire loaders (CAT 950, 966, 980), skip loaders, backhoes, and graders. The bid submission deadline is April 27, 2026, at 2:00 PM, with questions and clarifications due by April 13, 2026, at 2:00 PM. The initial contract term commences October 17, 2026, for three years with the potential for two additional one-year renewals by mutual written agreement subject to Board of Supervisors approval.
Proposers are required to submit verified references through the Reference Questionnaire Template, which must address all required evaluation questions addressing outstanding liens or claims, adequacy of personnel and supervision, equipment provision, timeliness of reporting and paperwork, adherence to project schedules, on-time completion, reasonableness of change order estimates, and overall work quality. All contractors must provide 24/7 availability with emergency delivery capability within three hours, maintain valid California Commercial Driver's Licenses with appropriate endorsements for operators possessing minimum three years' experience, comply with prevailing wage requirements under California Labor Code, and carry comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. The total aggregate contract amount shall not exceed $2,775,000 for the three-year initial term, with a five percent preference deduction available for certified Orange County Local Small Businesses (OCLSB). The County will award the contract to the lowest responsive, responsible bidder and reserves the right to make multiple awards or reject any or all bids, with bid prices remaining firm for the entire contract term and no profit increases permitted without documented proof of cost increases and 30 days advance written notice.
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Text version
Dear [Who may it concern], As part of the County of Orange, OC Public Works Procurement Department’s evaluation process for IFB-080-3025403-RN, [Proposer Company Name] is required to submit verified references.
To support a timely evaluation, please complete the attached Reference Questionnaire Template and submit your written response directly to OC Public Works Procurement by [IFB Submittal Closing Date].
Important Requirement To ensure consistency and completeness, reference responses must address all required questions.
· Company Name:
· Contact Name:
· Email:
· Telephone number:
· Address:
· Contract Start and End Dates:
· Contract Amount:
· Brief Contract Description:
To assist us in verifying the contractor’s past performance, please take a moment to respond to the questions below by 04/27/2026. Your feedback is important and greatly appreciated.
1. Are there any outstanding stop notices, liens, or claims by the contractor that are currently unresolved on contracts for which notices of completion were recorded more than 120 days ago?
1. Did the Contractor provide adequate personnel?
1. Did the Contractor provide adequate supervision?
1. Was there adequate equipment provided by the Contractor on the job?
1. Was the Contractor timely in providing reports and other paperwork, including Change Order paperwork and scheduling updates?
1. Did the Contractor adhere to the project schedule that your [agency] [business] approved?
1. Was the project completed on time? Or, if the answer is “no,” to what extent was the Contractor responsible for the delay in completion?
1. Did the Contractor submit reasonable cost and time estimates to perform change order work? (Write n/a if not applicable).
1. How would you rate the quality of the work overall?
Please provide this attached Reference Questionnaire template to each reference contact and instruct them to complete it and submit it directly to Procurement at: Richard.Nguyen@ocpw.ocgov.com
File details come from the government source that posted it. Updated .