Heavy Equipment and Yellow Construction Maintenance and Repair Services

Contra Costa County is seeking proposals for a heavy equipment and yellow construction maintenance and repair services contract through a Request for Proposals (RFP) released on March 28, 2025, with responses due by April 25, 2025, at 3:00 P.M. PDT. The county aims to establish a pool of qualified vendors to provide comprehensive maintenance and repair services for an extensive fleet of 40 off-road diesel-powered equipment, including loaders, backhoes, rollers, excavators, tractors, motorgraders, and specialized construction vehicles. Vendors must have a minimum of five years of experience, be located within 30 miles of the County's Fleet Services Division, and demonstrate capability to perform routine maintenance on at least two pieces of county equipment daily. Pricing will be based on labor rates and parts markup, with parts to be discounted from manufacturer's list prices. Key requirements include compliance with prevailing wage regulations, California Labor Code, and Department of Industrial Relations registration. The initial contract term is three years, with potential for two one-year renewals, and vendors must provide comprehensive documentation of all maintenance and repair work.

The county has established specific set-aside designations and encourages participation from various business enterprise categories, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Businesses are encouraged to register on the e-Outreach system, with registrations valid for three years. The contract has a total payment limit of $4,000,000.00, with payments processed 35 days after work acceptance. Vendors must maintain comprehensive general liability insurance with a minimum combined single limit coverage of $500,000 and workers' compensation insurance. The county will prioritize using products, workers, and laborers from Contra Costa County when possible. Liquidated damages of $500 per calendar day will be assessed for project delays, and vendors must comply with strict legal requirements, including record-keeping for five years and potential audits. Proposals must be submitted electronically through the Bid Sync website, with no exceptions for late or fax submissions.