Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

The City of Hendersonville, Tennessee Public Works Department is requesting bids on HVAC replacement at City Hall, with sealed bids due October 16, 2026 at 1:00 PM CST (Bid No. 27-0012). Questions are due October 7, 2026 at 4:00 PM; addenda will be posted by October 9 if needed. A site visit is encouraged at 101 Maple Drive North.

The scope requires supply and installation of replacement TRANE units — one 7.5-ton dual-compressor packaged unit (Model YHC092E4EMA0013), one 3-ton packaged unit (Model YHC036E4ELA001C), and three 4-ton packaged units (Models YHC048E1EMA0MA-C and YHC048E4EMA001C) — equipped with seismic curb adapters. The contractor must remove and properly dispose of existing HVAC equipment, integrate with existing zone systems and controls, obtain all permits, perform formal structural analysis and engineering evaluation at no additional cost to verify roof load capacity, and conduct startup and commissioning. All work must comply with the Hendersonville Construction Manual, ASHRAE Standards, NFPA 70 National Electric Code, and International Mechanical Code guidelines.

Warranties include five years on parts, five years on compressors, and one year on labor. The City will reimburse up to six hours of crane service; contractors bear costs for additional crane hours. Bidders must be properly licensed Tennessee contractors and maintain all required state and local licenses. General Liability must be $1 million per occurrence and $2 million aggregate; Worker's Compensation, Automobile Liability, and Professional Liability each $1 million (Professional Liability $2 million aggregate). For contracts exceeding $100,000, Performance and Payment Bonds equal to 100 percent of the contract price are required.

The contractor must commence work within ten days of Notice to Proceed and complete within sixty calendar days, with liquidated damages of $250 per day for delays. Bid pricing must remain valid for 120 days and in effect for 30 days after City acceptance. All costs — labor, materials, equipment, transportation, permits, disposal, supervision, overhead, and incidentals — are included in pricing.