CITY OF

HENDERSONVILLE

101 MAPLE DRIVE NORTH

HENDERSONVILLE, TN 37075

REQUEST FOR BIDS

PROJECT NAME:

Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

ISSUE DATE: September 22, 2026 QUESTIONS DUE: October 7, 2026 AT 4:00PM

ADDENDUM POSTED (IF NEEDED): October 9, 2026 SUBMITTALS DUE: October 16, 2026 AT 1:00 PM

BID NO. 27-0012

JAMIE CLARY, MAYOR

CITY OF HENDERSONVILLE

PUBLIC WORKS DEPARTMENT

City of Hendersonville Public Works Department

PROJECT NAME:

Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

TABLE OF CONTENTS

DESCRIPTION: PAGE NUMBER:

Request for Bids 1 Table of Contents 2 Invitation to Bid 3 Bid Submittal Checklist 4 Bidding Instructions 5-7 Scope of Work and Equipment Requirements 8-13 General Conditions 14-16 Specifications 17-19 Bid Proposal Submittal Form 20 Bid Proposal Submittal Pricing Sheet 21 Title VI Compliance 22

INVITATION TO BID

The City of Hendersonville is accepting sealed bids for the Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall.

The Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, permits, disposal, and incidental items necessary to provide a complete and operational HVAC replacement at Hendersonville City Hall in accordance with the Scope of Work, Specifications, and other Bid Documents.

The scope of work for the FY27 HVAC Replacement at Hendersonville City Hall requires the contractor to supply and install replacement TRANE units equipped with seismic curb adapters, while incorporating a 5-year warranty on parts, a 5-year warranty on compressors, and a 1-year warranty on labor. Prior to installation, the selected vendor must perform a formal structural analysis to verify roof load capacities for the new equipment. The contractor is responsible for the removal and proper disposal of the existing HVAC units, integrating with existing zone systems as needed, and obtaining all necessary permits. All work must comply with the Hendersonville Construction Manual, ASHRAE Standards, NFPA 70 National Electric Code, and International Mechanical Code (IMC) guidelines, with the City paying for a maximum of 6 hours of crane service.

Specifications may be obtained by email request to Todd Baun, Project Manager, Public Works Department, at tbaun@hvilletn.org or by paper copy from the Public Works Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075.

Bids must be submitted by October 16, 2026, for the opening at 1:00 PM (CST), at which time they will be opened in the Conference Room 1 at Hendersonville City Hall, 101 Maple Drive North, Hendersonville, Tennessee 37075.

The City reserves the right to waive informalities, reject any or all bids, and/or award the contract in accordance with the provisions of the solicitation and applicable law.

BID SUBMITTAL CHECKLIST

Project Name: Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

Solicitation Number: 27-0012

Company Name:

The Bidder is responsible for ensuring that all required documents are submitted with its response. Failure to provide required documentation may result in the response being deemed nonresponsive.

Please check all items included with your submission.

☐ Completed and Signed Bid Submittal Checklist

☐ Contractor and Applicable Subcontractor License Information Included on the Outside of Sealed Bid Envelope in accordance with TCA § 62-6-119

☐ Completed Bid Proposal Submittal Form and Bid Proposal Pricing Sheet, including:

Prime Contractor and Applicable Subcontractor License Information

Bid Pricing

Signature of Authorized Representative

☐ Acknowledgment of All Addenda Issued (if any)

☐ Acknowledgment of Liquidated Damages Requirement ($250/day)

☐ Proof of Insurance or Evidence of Insurability (meeting or exceeding bid requirements)

☐ List of Relevant Equipment (required per Bidding Instructions #6)

☐ Qualifications Statement / Company Capability Information (required per Bidding Instructions #6)

☐ Acknowledgement of Performance Bond and Payment Bond Information Requirement

☐ Title VI Compliance Form (Voluntary – Not Required for Submission or Evaluation)

☐ Proposed Project Schedule with Anticipated Working Days

CERTIFICATION

The undersigned certifies that this checklist has been reviewed and that all required documents have been included in the submission. The Bidder understands that submission of this checklist does not relieve the Bidder of responsibility for complying with all requirements contained in the solicitation, including any applicable federal funding requirements, certifications, or contract provisions that may become applicable to this project.

Authorized Representative:

Title:

Signature: _____________________________________________ Date: ________________________________________________

BIDDING INSTRUCTIONS

Sealed bids will be received by the City of Hendersonville Finance Department for furnishing all materials and supplying of all labor necessary to provide the Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall within the City of Hendersonville city limits.

Copies of the specifications and contract documents may be examined and obtained at the Public Works Department, located at Hendersonville City Hall, 101 Maple Drive North, Hendersonville, Tennessee 37075.

For further information, contact Todd Baun, Project Manager, tbaun@hvilletn.org or (615) 822-

BIDDING REQUIREMENTS

1) Bid proposals will be received by the City of Hendersonville Finance Department, located at Hendersonville City Hall, 101 Maple Drive North, Hendersonville, Tennessee 37075, no later than 1:00 PM on October 16, 2026.

Bids must be submitted in the format shown below. Bids received after the stated deadline and/or improperly submitted shall be returned to the bidder unopened. Telegraphic bids will not be accepted.

2) The following information shall be clearly noted on the outside of the sealed bid package:

1.) Project Name: Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

2.) Bidder’s Name:

3.) Business Address:

4.) Business Telephone:

5.) Bidder’s Email:

6.) Contractor’s License No. and Classification:

7.) License Expiration Date:

In accordance with TCA § 62-6-119, if applicable, the following subcontractor information shall also be listed on the outside of the sealed bid envelope:

Electrical Subcontractor Name, License Number, Classification and Expiration Date (for electrical work of $25,000 or more)

Plumbing Subcontractor Name, License Number, Classification and Expiration Date (for plumbing work of $25,000 or more)

HVAC Subcontractor Name, License Number, Classification and Expiration Date (for HVAC work of $25,000 or more)

Masonry Subcontractor Name, License Number, Classification and Expiration Date (for masonry work of $100,000 or more)

3) Bidder shall be properly licensed as a Tennessee Contractor in accordance with Tennessee Code Annotated § 62-6-119 and shall maintain such license in good standing throughout the duration of the project.

4) Bidder shall be a business properly licensed by the State of Tennessee and shall maintain all licenses required to perform the work included in this solicitation.

5) The contractor shall supply proof of insurance meeting the requirements of these Bid Documents prior to commencing work.

6) All bidders shall submit information demonstrating their qualifications and company capability to perform the work described in these Bid Documents. Bidders shall also provide a list of relevant equipment available for use in completing the project.

Failure to provide the required qualifications and equipment information may be cause for rejection of the bid.

7) Bidder agrees, if awarded the contract, to:

a. Commence work within ten (10) days of the issuance of a Notice to Proceed.

b. Complete the project within sixty (60) days after issuance of the Notice to Proceed, unless otherwise approved in writing by the City.

8) The Contractor shall complete all work within sixty (60) calendar days from the date specified in the Notice to Proceed, unless otherwise approved in writing by the City.

Liquidated damages shall be Two Hundred Fifty Dollars ($250.00) per calendar day for each and every calendar day of delay beyond the sixty (60) calendar-day completion period.

9) The Public Works Director, or designated representative, shall serve as the City's Representative.

All requests, correspondence, submittals, and other communications pertaining to this contract shall be addressed in writing to:

Todd Baun, Project Manager

Public Works Department

101 Maple Drive North

Hendersonville TN 37075

10) The City reserves the following rights:

Waive any informalities;

Reject any or all bids;

Award the contract to the bidder that best meets the needs of the City of

Hendersonville in accordance with the solicitation and applicable law; and

11) The cost of required insurance is not a separate bid item and as such must be included within the bid at an appropriate rate applied to all items.

12) All addenda issued prior to bid opening shall become part of the contract documents. It is the bidder’s responsibility to confirm receipt of all addenda.

13) Bidder agrees that prices will be good for one hundred twenty (120) days to allow review of the submittal and through the duration of a signed contract.

14) PERFORMANCE AND PAYMENT BONDS

For contracts exceeding One Hundred Thousand Dollars ($100,000), the successful bidder shall furnish Performance and Payment Bonds in accordance with Tennessee Code Annotated § 12-4-201. Bonds shall be in an amount equal to one hundred percent (100%) of the contract price unless otherwise specified by the City. Bonds shall be issued by a surety company licensed to do business in the State of Tennessee and acceptable to the City of Hendersonville.

SCOPE OF WORK AND EQUIPMENT REQUIREMENTS

1. PROJECT LOCATION

The work under this contract shall be performed at:

Hendersonville City Hall 101 Maple Drive North Hendersonville, TN 37075

The project consists of the replacement of designated HVAC equipment and associated components serving City Hall.

The Bidder is responsible for becoming familiar with the general site conditions that may affect the work. Bidders are encouraged to participate in the Site Visit described in Section 3 prior to submitting a bid.

2. GENERAL SCOPE

The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, disposal, testing, startup, and other services necessary to provide a complete and operational HVAC replacement project.

The work shall include, but shall not be limited to:

1. Furnishing and installing the HVAC replacement equipment identified in the Equipment Requirements.

2. Removing and properly disposing of the existing HVAC equipment designated for replacement.

3. Disconnecting and reconnecting existing electrical, mechanical, controls, ductwork, piping, condensate, refrigerant, and other services as necessary to complete the replacement.

4. Integrating replacement equipment with existing building systems and controls where required and compatible.

5. Providing all fittings, adapters, supports, accessories, transitions, connections, and incidental components required for a complete and operational installation.

6. Providing seismic curb adapters as required for replacement equipment at no additional cost to the City.

7. Providing the structural analysis and engineering evaluation required by this solicitation prior to installation of replacement rooftop units.

8. Providing all required permits and inspections.

9. Providing crane services necessary to remove existing rooftop equipment and install replacement rooftop equipment, subject to the crane pricing and limitations established in the Bid Proposal.

10. Protecting the building, roof, existing equipment, furnishings, finishes, occupants, and other City property during the work.

11. Maintaining the work area in a clean and safe condition and removing construction debris and discarded equipment from the site.

12. Coordinating work with the City to minimize disruption to City operations and building occupants.

13. Testing, starting, adjusting, and commissioning replacement HVAC equipment.

14. Providing manufacturer-required startup documentation, warranties, and closeout information.

15. Restoring affected areas to a condition equal to or better than their condition prior to commencement of the work.

3. SITE VISIT

Bidders are encouraged to schedule an appointment with the City to review existing HVAC unit locations, roof access, existing zone systems and controls, electrical and mechanical connections, equipment dimensions, curb conditions, and other existing conditions relevant to the work.

Bidders who are not familiar with the City Hall HVAC systems and zones are strongly encouraged to schedule a site visit prior to submitting a bid.

The purpose of the site visit is to provide bidders with an opportunity to observe existing conditions that may affect the work and the bidder’s pricing.

Failure to participate in a site visit shall not relieve the successful Contractor of responsibility for performing the work in accordance with the Contract Documents or for conditions that could reasonably have been identified through review of the Contract Documents or available site information.

4. EQUIPMENT REPLACEMENT

The Contractor shall furnish and install the HVAC equipment identified in Section 10, Equipment Requirements.

Any discrepancy between existing conditions and the Contract Documents shall be brought to the City's attention before equipment is ordered or work proceeds.

All equipment shall be installed in accordance with the manufacturer's written installation requirements and the Contract Documents.

5. EXISTING EQUIPMENT AND ZONE SYSTEMS

The Contractor shall remove and dispose of existing HVAC units and associated components identified for replacement.

Removal shall include all disconnection, rigging, crane services, transportation, disposal, and incidental work necessary to completely remove the existing equipment.

The Contractor shall coordinate removal and installation activities with the City.

The Contractor shall utilize existing zone systems and controls where required and compatible with the replacement equipment.

The Contractor shall provide all necessary connections, programming, configuration, and adjustments necessary for the replacement equipment to operate properly with applicable existing zone systems and controls.

The Contractor shall not modify existing zone systems or controls beyond what is necessary for proper operation of the replacement equipment without prior written authorization from the City.

6. STRUCTURAL ANALYSIS AND ENGINEERING EVALUATION

Prior to installation of replacement rooftop units, the successful Contractor shall provide a formal structural analysis and engineering evaluation of the existing roof structure and/or equipment support system.

The evaluation shall verify that the existing structure and supports are capable of supporting the proposed replacement equipment.

The Contractor shall provide the completed evaluation and supporting documentation to the City prior to installation.

If the evaluation identifies required structural reinforcement or modifications, the Contractor shall notify the City before proceeding.

No structural reinforcement or modification shall be performed without prior written authorization from the City.

7. SEISMIC CURB ADAPTERS

The Contractor shall provide and install seismic curb adapters necessary for installation of the replacement rooftop units.

Seismic curb adapters shall be included in the applicable equipment replacement bid prices and shall not be billed as a separate additional cost.

8. CRANE SERVICES

The Contractor shall provide crane services necessary for removal of existing rooftop units and placement of replacement rooftop units.

The crane services bid item shall include all costs associated with crane operations, including mobilization, demobilization, crane operator, rigging, and other costs necessary to perform the crane work.

The City will pay for a maximum of six (6) hours of crane operation under the crane services bid item. The Contractor shall be responsible for coordinating the crane operation to complete the required work within the six (6) hour allowance.

9. PERMITS

The Contractor shall obtain all permits required for performance of the work.

Permits required through the City Codes Department shall be obtained by the Contractor.

City Codes Department permits shall be obtained at no cost to the Contractor unless otherwise specified by the City.

The Contractor shall coordinate required inspections and shall provide documentation of required approvals to the City.

10. EQUIPMENT REQUIREMENTS

A. PACKAGE UNIT 001 – 7.5 TON

Furnish and install one (1) Trane 7.5-ton dual-compressor packaged unit.

Specified Model: YHC092E4EMA0013

Existing Unit Serial Number: 100410959L

The work shall include:

Seismic curb adapter;

Integration with applicable existing zone systems and controls;

Removal and disposal of existing unit;

Complete installation;

Required electrical, mechanical, condensate, ductwork, controls, and other connections;

Startup, testing, and commissioning;

Five-year parts warranty;

Five-year compressor warranty; and

One-year labor warranty.

B. PACKAGE UNIT 002 – 3 TON

Furnish and install one (1) Trane 3-ton packaged unit.

Specified Model: YHC036E4ELA001C

Existing Unit Serial Number: 100410006L

The work shall include:

Seismic curb adapter;

Integration with applicable existing zone systems and controls;

Removal and disposal of existing unit;

Complete installation;

Required electrical, mechanical, condensate, ductwork, controls, and other connections;

Startup, testing, and commissioning;

Five-year parts warranty;

Five-year compressor warranty; and

One-year labor warranty.

C. PACKAGE UNITS 004, 005 AND 006 – 4 TON

Furnish and install three (3) Trane 4-ton packaged units associated with the existing equipment identified below.

Existing Unit Serial Numbers:

100310887L 100410116L 100311088L

Specified/Existing Model Information:

YHC048E1EMA0MA-C

YHC048E4EMA001C

The work shall include:

Seismic curb adapters;

Integration with applicable existing zone systems and controls;

Removal and disposal of existing units;

Complete installation;

Required electrical, mechanical, condensate, ductwork, controls, and other connections;

Startup, testing, and commissioning;

Five-year parts warranty;

Five-year compressor warranty; and

One-year labor warranty.

11. MANUFACTURER AND EQUIPMENT SUBSTITUTIONS

The specified replacement equipment manufacturer is Trane.

If substitutions are permitted, any proposed substitution shall be submitted to the City for written approval prior to bid submission or, where expressly permitted, prior to equipment ordering.

A proposed substitution shall meet or exceed the specified capacity, performance, efficiency, dimensions, electrical requirements, controls compatibility, warranty requirements, and other requirements of the specified equipment.

Approval of a substitution shall be in writing and shall be at the City's discretion.

12. STARTUP, TESTING AND COMMISSIONING

Following installation, the Contractor shall:

1. Start and operate each replacement unit.

2. Verify proper heating and cooling operation.

3. Verify proper airflow and operation.

4. Verify proper condensate drainage.

5. Verify applicable electrical and control connections.

6. Verify integration with applicable existing zone systems and controls.

7. Verify operation in accordance with manufacturer requirements.

8. Correct deficiencies identified during testing or inspection.

9. Provide manufacturer-required startup documentation.

10. Notify the City when the project is ready for final inspection and acceptance.

SPECIFICATIONS

1. RELATED CODES, STANDARDS AND REQUIREMENTS

All work shall comply with the latest applicable editions of the following, unless a different edition is specifically required by the Contract Documents or applicable law:

City of Hendersonville Construction Manual and applicable City requirements;

International Mechanical Code (IMC), as adopted and applicable;

National Electrical Code (NEC), as adopted and applicable;

Applicable ASHRAE standards, including but not limited to:

o ANSI/ASHRAE 62.1 (Ventilation for Acceptable Indoor Air Quality in Commercial Buildings) o ANSI/ASHRAE 62.2 (Ventilation and Acceptable Indoor Air Quality in Low-Rise Residential Buildings);

Manufacturer's written installation requirements;

Applicable Tennessee laws and regulations; and

Requirements of the City of Hendersonville Codes Department.

Where requirements conflict, the more stringent requirement shall apply unless otherwise directed by the City.

2. QUALITY ASSURANCE

The Contractor shall perform all work in a professional and workmanlike manner.

All equipment and materials shall be installed in accordance with the manufacturer's written requirements.

The Contractor shall be responsible for ensuring compatibility between replacement equipment and existing building systems, controls, electrical service, ductwork, piping, curb conditions, and other affected components.

3. FIELD VERIFICATION

Prior to ordering equipment, the successful Contractor shall verify existing field conditions necessary to ensure that the proposed replacement equipment can be properly installed and operated.

Field verification shall include, as applicable:

Existing equipment dimensions;

Roof curb dimensions and condition;

Structural support conditions;

Electrical service and connections;

Ductwork connections;

Refrigerant and piping connections;

Condensate connections;

Controls and zone systems;

Equipment access;

Crane access and staging requirements; and

Other site conditions affecting installation.

The Contractor shall notify the City in writing of any discrepancies between field conditions and the Contract Documents before ordering equipment or proceeding with affected work.

Failure to verify field conditions shall not relieve the Contractor of responsibility for providing a complete and operational installation in accordance with the Contract Documents.

4. SUBMITTALS

The successful Contractor shall provide submittals as required by the City.

Submittals shall include, as applicable:

Manufacturer product data;

Equipment cut sheets;

Model numbers and specifications;

Electrical requirements;

Dimensions;

Curb adapter information;

Controls/interface information;

Warranty information;

Structural analysis and engineering documentation;

Startup documentation; and

Other information reasonably required by the City to verify compliance.

The City may request additional information necessary to determine compliance with the Contract Documents.

5. WARRANTIES

The Contractor shall provide the warranties specified for each replacement unit.

At a minimum, the specified equipment shall include:

Five-year parts warranty;

Five-year compressor warranty; and

One-year labor warranty.

Warranty documentation shall be provided to the City at project closeout.

6. CLEANUP AND CLOSEOUT

Upon completion, the Contractor shall:

Remove all construction debris and discarded equipment;

Clean affected work areas;

Remove temporary protection and equipment;

Restore affected areas;

Provide warranty documentation;

Provide startup and commissioning documentation; and

Complete all outstanding corrective work identified by the City.

GENERAL CONDITIONS

A. CONTRACTOR’S DUTIES

All work performed under this contract shall be performed in accordance with all provisions of the specifications. Any deviations from the specifications must be approved in writing by the owner or his representative, prior to performance. The contractor in writing shall, immediately upon discovery, bring to the attention of the owner any conflicts which May occur among the various provisions of the specifications. The owner shall resolve such conflicts as soon as possible. Failure of the contractor to bring conflicts or exceptions to the attention of the owner shall allow the owner to require any changes deemed necessary, before acceptance by the owner.

B. MATERIALS

All materials supplied by the Contractor under the provisions of these specifications shall be new materials of the kind and character called for by the specifications. Materials not matching the specifications shall be replaced, in a manner satisfactory to the owner, at the Contractor’s sole cost. All materials to be furnished under these specifications shall be the standard product of a manufacturer regularly engaged in the production of such material and shall be the manufacturer’s current standard product and shall be delivered to the site with appropriate tickets given to the owner.

C. CONTRACT DURATION

Prices shall remain in effect for the duration of the project until thirty (30) days after project acceptance by the City of Hendersonville.

D. DISPUTES

For the purpose of this contract, all disputes arising from this contract, or its interpretation shall be in writing address to the Public Works Director or designated representative. The Public Works Director’s decision shall be final.

E. UNIT PRICES

The unit price for each of the several items in the proposal of each bidder shall include its pro-rata share of overhead and incidental costs; so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid.

Any bid not conforming to this requirement may be rejected as incomplete. Special attention of all bidders is called to this provision, should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities;

no extra compensation is allowed.

F. INSURANCE REQUIREMENTS

Contractors must possess the following insurance to be considered as a responsive bidder:

Worker’s Compensation: $1,000,000

Employer’s Liability:

Each accident: $1,000,000

Disease, policy limit $1,000,000

Disease, each employee $1,000,000

General Liability:

Each occurrence: $1,000,000

Aggregate: $2,000,000

Automobile Liability: $1,000,000

Professional Liability:

Each claim: $1,000,000

Aggregate: $2,000,000

G. PAYMENT TO THE CONTRACTOR

Contractor shall as soon as practical, after final acceptance by the City, submit an invoice for the amount of work done and the value thereof. The invoice shall contain the following information: Purchase order number, location of work, quantities of each item in place, cost of each unit of work, and total amount due, on the Contractor’s invoice form. Final quantities for each bid item shall be checked, approved, and signed by the Public Works Director and/or an official representative of the City of Hendersonville. After such approval, the City of Hendersonville shall pay, or cause to be paid the contractor, in the manner provided by law, the entire sum so found to be due hereunder.

H. GENERAL

Successful bidder shall obtain a valid City of Hendersonville business license, prior to beginning any work. It is the responsibility of the successful bidder to obtain any and all necessary permits for the completion of the work and must follow all rules and procedures as dictated by the State of Tennessee and all other applicable local and federal laws.

Time for Completion:

The Contractor shall perform its services in a timely manner and as outlined in the BID PROPOSAL. The Contractor shall commence and complete the Work in accordance with the schedule and time requirements contained in the Bid Documents.

The City reserves the right to reject all or portions of any project which contains defective materials and/or workmanship. Final inspection of the materials and workmanship shall be made as promptly as practicable, but failure to inspect and accept or reject materials or workmanship shall not impose liability on the City of Hendersonville for such materials or workmanship which are not in accordance with specifications. Prior approval must be obtained in the event necessity requires the use of materials or supplies not conforming to the specifications. Payment may be made at a proper adjustment in price.

Protection of Persons and Property: The Contractor shall be responsible for any injuries or damages to persons or property that may occur in connection with the performance of work under this contract. The Contractor shall take all necessary precautions and exercise adequate diligence to prevent injuries or damages of any nature to persons or to property of others during the prosecution of this contract. The Contractor shall defend the City of Hendersonville against any and all claims which may arise from the performance of this contract.

BID PROPOSAL SUBMITTAL FORM

PROJECT NAME: Heating, Ventilation and Air Conditioning (HVAC)

Replacement at City Hall

FULL LEGAL COMPANY NAME:

COMPANY ADDRESS:

TELEPHONE NUMBER: ( ) -

BIDDER’S NAME:

BIDDER’S EMAIL:

CONTRACTOR’S LICENSE

NUMBER:

CLASSIFICATION:

LICENSE EXPIRATION DATE:

Bidder agrees: To perform all work described in these Bid Documents and to furnish all necessary materials, labor, tools, equipment, transportation, supervision, permits, disposal, and incidental items necessary to complete the work in accordance with the specifications and applicable standards and requirements of the City of Hendersonville Public Works Department; for the sum listed on the Bid Proposal Submittal Pricing Sheet.

BID PROPOSAL SUBMITTAL PRICING SHEET

PROJECT NAME: Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

Item # Description Unit Estimated Quantity Unit Price $ Extended Price

1 Package Unit 001 – 7.5-Ton Trane – Furnish and Install EA 1 $ $

2 Package Unit 002 – 3-Ton Trane – Furnish and Install EA 1 $ $

3 Package Units 004, 005, and 006 – 4 Ton Trane – Furnish and Install EA 3 $ $

4 Structural Analysis & Engineering Evaluation LS 1 $ $

5 Crane Services – Initial Six (6) Hours for Removal and Installation of Rooftop HVAC Units HR 6 $ $

TOTAL BID = $

Total Bid Amount Written in Words:

Dollars and Cents

Description: Unit Bids are complete and installed prices and shall include all labor, materials, equipment, transportation, permits, disposal, supervision, overhead, incidental costs, and all improvements necessary to provide a complete and operational installation in accordance with the Bid Documents.

BID PROPOSAL – TIMEFRAMES

Bidder shall propose timelines for the project so the City can evaluate the most cost effective and time efficient bid proposal.

BUSINESS DAYS FOR MATERIAL DELIVERY:

BUSINESS DAYS FOR CONSTRUCTION/INSTALLATION:

PROJECT COMPLETION DATE:

Print Bidders Name:

Bidders Signature:

Title:

Date:

TITLE VI COMPLIANCE

It is the policy of the City of Hendersonville to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; and related statutes and regulations to ensure that no person shall be excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving federal financial assistance or any other funding source on the grounds of race, color, or national origin.

By submitting a response to this solicitation, bidders agree to comply with this non-discrimination policy.

For Title VI compliance, we ask for voluntary disclosure of the following information:

Gender:

☐ Male ☐ Female

Race:

☐ Black/African American ☐ American Indian and Alaskan Native Asian ☐ Caucasian ☐ Hispanic ☐ Native Hawaiian/ Other Pacific Islander ☐ Other (please specify): ___________________

This information, if provided, must be given to the Title VI Coordinator, or designee, who shall maintain records of those ethnic and gender groups who are awarded bids on projects.