Heating Element

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is seeking bids for Invitation for Bids (IFB) IW206761, specifically soliciting two heating elements for the Clements Unit Maintenance in Amarillo, TX. The procurement targets a precise replacement part: a 10" x 5' double wall copper tube heating element with rib and ring gasket set, manufactured by PECO (Part #QDMU-105-25), with Model #RV489-SE-10-32 and Serial #S-14191.20-TK2. Bidders must submit responses electronically to BIDS@TDCJ.TEXAS.GOV with a 10 MB attachment limit or via hard copy, with bids due on January 23, 2025, at 3:00 PM. Vendor questions are required by January 14, 2025, at 3:00 PM (CST), with agency responses to be posted on the Electronic State Business Daily by January 16, 2025. Evaluation criteria will encompass price, bidder performance record, quality, conformance to specifications, and other best value factors. Strict security requirements are in place, including mandatory security escorts, vehicle inspections, and contraband restrictions due to the correctional facility delivery location.

No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the solicitation documents. The procurement does not list an incumbent vendor or provide a predetermined budget range. Pricing must remain firm for 30 days from the bid opening date, with freight to be quoted F.O.B. destination, prepaid and allowed. Vendors must comply with several key requirements, including obtaining a Texas Identification Number System (T.I.N.S.) number, maintaining electronic funds transfer capabilities, and adhering to E-Verify system requirements for employee verification. The solicitation is exempt from state sales tax and federal excise tax, and awarded vendors must be prepared to have their records and documentation potentially audited. Additionally, all contract-related information may be subject to disclosure under the Texas Public Information Act, and contractors are prohibited from using artificial intelligence in contract performance without prior written consent from TDCJ.