Heater Rental Region 4

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a heater rental contract for Region IV, specifically seeking four 500K BTU ducted diesel heaters and sixteen heat duct 12 x 25 high temp units. The contract period will run from November 1, 2025, to March 31, 2026, with bids due on October 2, 2025, at 3 P.M. Vendors must submit electronic bids preferably via email to bids@tdcj.texas.gov in Microsoft Office or PDF formats, with hard copy submissions also accepted. Key vendor requirements include providing equipment installation within four hours, delivering to TDCJ Region IV Maintenance in Beeville, Texas, and maintaining a minimum of $1,000,000 in liability insurance coverage. Additional insurance for auto and worker's compensation is mandatory. Evaluation criteria will likely include price, performance history, equipment quality, and compliance with state procurement regulations. Bidders must complete extensive certification standards, including E-Verify employment eligibility verification and anti-boycott provisions.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the documents. Vendors must undergo rigorous security protocols, including background checks for contractor staff and adherence to facility entry restrictions. Contractors will be subject to potential payment applications towards state debts, including delinquent taxes, student loans, and child support obligations. The contract includes comprehensive delivery and pick-up fees, with specific guidelines for tool management and hazardous material handling at the correctional facility. While a precise award value was not specified, the contract covers equipment rental, installation, and related services for a four-month period. Potential bidders are required to submit their contact information to ensure receipt of any solicitation amendments, which will be posted on the Electronic State Business Daily. The contract's funding is contingent on legislative appropriations, and the state reserves the right to terminate the contract if sufficient funds are not available.