Hay Lease - Pomona State Park

The Kansas Department of Wildlife and Parks, through the state's Procurement and Contracts division, is soliciting bids for a hay lease at Pomona State Park located in Osborne County. The procurement opportunity (Event ID: EVT0010069) involves leasing approximately 83.22 acres across seven different fields for agricultural hay production. The contract term is set for three years from the date of award through December 31, 2027, with potential renewal options for two additional 36-month periods. Key requirements for the successful bidder include hay cutting between July 1-20, maintaining a 10-foot grass buffer around trees and crops, removing bales by August 20, and preserving a minimum 4-inch stubble height. The procurement timeline indicates that questions must be submitted by January 3, 2025, with bids due on February 4, 2025, at 2:00 PM. Bidders are required to provide certified scale tickets within five days of bale removal and submit accurate bale counts. The pricing structure is based on an annual per-acre lump sum payment, which is due by June 1st of each contract year.

The state provides preferences for Disabled Veteran Owned Businesses and Certified Businesses, offering potential advantages during the evaluation process. Political subdivisions such as cities, counties, and school districts are permitted to utilize the contract under the same terms, though they must manage payments directly with the vendor. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and submit several mandatory forms, including Immigration Reform and Control, Sexual Harassment, and Boycott of Israel documentation. The procurement allows for payment via procurement card (P-Card) without additional charges. While no specific budget range is explicitly stated, the lease covers 83.22 acres of grassland at Pomona State Park, suggesting the potential contract value will be determined by the per-acre bid rate. The Kansas Department of Wildlife and Parks reserves the right to modify the leased acres and potentially use fire or chemical treatments to manage grass stands and control invasive species, which bidders should consider in their proposal preparation.