HAY and straw for kentucky horse park

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2200000683 on behalf of the Kentucky Horse Park to procure hay and straw livestock bedding services for the 1,200-acre equine facility. The procurement requires approximately 95 tons of baled hay and 21 tons of baled straw to be delivered throughout the contract period. Hay specifications mandate a composition of approximately 60 percent orchard grass, clover, or similar quality mixture and 40 percent alfalfa, with no more than 25 percent other grasses, free from fescue, foxtail, mold, and weeds, in rectangular bales weighing 55-60 pounds per bale. Straw must be clean, bright, and free from foreign matter, also delivered in rectangular bales. All deliveries must occur Monday through Friday from 8:00 a.m. to 4:00 p.m. Eastern time, excluding state holidays, coordinated with the receiving location at 4089 Ironworks Parkway, Lexington, Kentucky 40511, on an F.O.B. destination basis with vendors responsible for unloading and placement at no additional cost to the Commonwealth. Vendors may bid on hay only, straw only, or both products. Written questions were due May 19, 2022 at 10:00 a.m. ET, with bid submissions due May 26, 2022 at 1:30 p.m. ET through the Kentucky Vendor Self Service electronic procurement system. Bids are evaluated on a best value basis using two measurable criteria: price (90 points) with the lowest bidder receiving maximum points and subsequent bidders scored proportionally, and delivery performance (10 points) based on specific delivery timeframes in working days. The contract will be awarded to up to two vendors for an initial one-year period with four optional one-year renewal periods, with all pricing remaining firm for the first twelve months.

This procurement is subject to Kentucky resident bidder preference provisions and preferences for qualified bidders or Kentucky Correctional Industries under applicable administrative regulations. All vendors must comply with Equal Employment Opportunity (EEO) requirements, submit a Kentucky Tax Registration Application (Revenue Form 10A100), and provide required affidavits certifying compliance with state laws and regulations, including sales and use tax registration, campaign finance law compliance, and non-delinquency on state taxes and fees. Vendors must be registered in the Kentucky Vendor Self Service System at least 24-48 hours before the closing deadline and must provide liability insurance with minimum amounts of $500,000 per person and $1,000,000 aggregate per accident, with the Kentucky Horse Park named as an additional insured. No incumbent vendors or current contractors are identified in the solicitation materials. The specific award value or budget range is not disclosed in the available documentation, though the procurement scope for approximately 116 tons of combined hay and straw products provides a basis for estimating potential contract value.