Harper Creek Classroom Notification System

The Harper Creek Classroom Notification System is a Request for Proposals (RFP) issued by Harper Creek Community Schools (HCCS) in Calhoun County, Michigan. HCCS is seeking proposals for Advanced Network Devices (AND) LED IP Signboards and speakers to connect to their existing InformaCast Advanced system. The project will be completed in two phases, with pricing required to be valid through December 2025. HCCS is requesting pricing for AND hardware, installation, and configuration, as well as the option to bid only on cabling and mounting the AND devices. The RFP includes detailed hardware specifications, system integration requirements, and specific installation instructions. Proposals are due by March 14, 2024, at 4 PM Eastern Time, and a pre-bid meeting and walkthrough are scheduled for February 28, 2024. HCCS will select the winning bid primarily based on price, but reserves the right to accept and reject any bids in whole or in part, choose a bidder other than the lowest, and select hardware and device installation from different vendors.

HCCS has existing infrastructure, including an on-premises InformaCast Advanced edition system and Cisco-based phone system, which the new devices must integrate with. The project will require some new Ethernet drops to be installed, primarily in the administration building. HCCS may choose to self-install much of the hardware and is seeking pricing for installation as an optional add-on. The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond, and no incumbent vendors or current contractors are listed. The budget range for this project is not specified.