Hand and Power Tools & Supplies

The City of Dallas is soliciting bids under solicitation number BL26-00029896 to establish a sixty-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for hand and power tools and supplies for use throughout all City Departments. This procurement will be awarded to the lowest responsive and responsible bidder and requires bidders to submit electronic bids through the City's solicitation portal by April 24, 2026, accompanied by $100.00 in bid security. Qualified vendors must be established businesses in operation for a minimum of five years, possess manufacturer authorization letters for all brands supplied, maintain adequate inventory to meet delivery requirements, and designate at least one dedicated contact person with product knowledge. Pricing shall be expressed as a firm markup or discount percentage based on manufacturer list price and remain fixed throughout the entire sixty-month contract term. Delivery requirements include service to multiple locations throughout Dallas with normal delivery windows of 7:00 AM to 3:30 PM Monday through Friday, thirty-day delivery timelines for Dallas Water Department orders, and twenty-four-hour emergency delivery capabilities, with all delivery and return shipping costs the responsibility of the vendor. All products must be new, unused, and carry the manufacturer's standard warranty or one year, whichever is greater, with the vendor assuming full responsibility for warranty fulfillment and associated shipping costs. Electronic questions must be submitted by 5:00 PM CST on March 20, 2026, and a pre-bid meeting will be held to allow bidders to obtain clarification.

The City of Dallas offers a local preference program for contracts valued under $500,000 for goods, allowing local firms whose principal place of business is located in Dallas to be considered for award within 5% of the lowest bid. While the solicitation documents reference compliance with federal requirements including Clean Air Act provisions, non-discrimination standards, debarment and suspension verification, and occupational safety requirements, no specific federal Disadvantaged Business Enterprise (DBE) or state Historically Underutilized Business (HUB) set-asides are mandated for this procurement. However, bidders are required to complete the Team Make-Up and Local Workforce Form (OPS-FRM-640) to document team composition, subcontractor participation, and voluntary local workforce demographics. For general service contracts valued over fifty thousand dollars, successful bidders must comply with the City's Living Wage policy, currently set at $23.06 per hour, and maintain required insurance coverage with proof provided within fifteen days of award notification. The contract will commence upon award by Dallas City Council and execution of contract documents, with invoice payment to be made within thirty days of receipt of correct invoices reflecting delivered goods and services via Electronic Funds Transfer. No incumbent vendors or specific budget ranges are identified in the solicitation materials.