Haiku Ventilation Fans

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Education, issued Request for Quotation (RFQ) 758 2200000069 on October 4, 2021, for the procurement of eight Haiku ceiling fan kits with 52-inch model specifications, 100-240V single-phase power requirements, and 0.019 horsepower ratings. All vendors must be registered in the Commonwealth eProcurement System and submit electronic quotes only through the Kentucky Vendor Self Service platform; paper submissions will be deemed non-responsive. Bidders must quote all line items as a group or face rejection, furnish instruction and operating manuals for all installed equipment, and ensure all items are new, current year models in first-class condition. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all shipment and freight charges. The evaluation will utilize a best value approach allocating 90 points to price and 10 points to delivery time in working days, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. Vendor written questions were due by October 8, 2021 at 10:00 AM ET, and the final bid closing date is October 18, 2021 at 1:30 PM ET; proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders are eligible for reciprocal preference consideration, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies serving individuals with disabilities receive preference equal to 15 to 20 percent of maximum points. All bidders must submit a notarized Annual Affidavit certifying compliance with Kentucky campaign finance laws, state tax obligations, and non-discrimination provisions applicable to federally-funded contracts, along with compliance with recycled content requirements and accessibility standards under the Rehabilitation Act of 1973 and the Federal Telecommunications Act of 1996. The Commonwealth reserves the right to cancel the contract with 30 days' written notice, and vendors with poor performance records in the past 12 months may be determined non-responsible. No specific contract award value or budget range was disclosed in the solicitation documents, nor were any incumbent vendors or current contractors identified. Past vendor performance may be considered in award determinations, and inquiries regarding the solicitation should be directed to Kyle Collins at 502-564-6521.