Gymnasium, bleachers, and athletic equipment, maintenance and repairs - bid #26-0103

The School Board of Sarasota County, Florida, has issued Bid #26-0103 for comprehensive gymnasium, bleachers, and athletic equipment maintenance and repair services across the district's educational facilities. The procurement seeks to establish firm pricing for qualified contractors to perform maintenance inspections and repairs for gymnasiums, indoor and outdoor athletic equipment, operable wall systems, wood and synthetic flooring systems, and indoor and outdoor bleachers at all district schools. Contractors must demonstrate a minimum of three years of experience in providing similar services and will be required to submit three commercial references from comparable work performed within the past 36 months. The solicitation requires electronic submittals through the Bonfire Portal by September 16, 2025, at 1:00 p.m. EST, with recommended awards to be posted on October 14, 2025, and Board action scheduled for October 21, 2025, at 6:00 p.m. EST. The contract covers 6 high schools and 9 middle schools, with 249 line items detailing specific maintenance and repair services, including annual interior gymnasium inspections, bleacher maintenance, basketball backstop servicing, and various flooring and equipment repairs.

The bid includes specific provisions for Small/Minority Business Enterprises (S/MBE), allowing certified businesses to participate and potentially receive preference. Bidders must complete an S/MBE Certification Form, with options for businesses to self-identify as African American, Asian American, Woman Owned, Hispanic American, or Native American-owned enterprises. Additional compliance requirements include an affidavit regarding the use of coercion for labor and services, and a certification that the company is not owned or controlled by foreign countries of concern. The solicitation mandates emergency response capabilities, requiring contractors to provide services on a "first priority" basis during public emergencies, hurricanes, or disasters. Contractors must submit 24-hour emergency contact information and commit to fair pricing during emergency situations. While specific budget ranges are not explicitly stated, the bid form includes detailed pricing structures with fixed unit prices for repairs, a maximum 10% markup on materials and subcontracted services, and additional labor rates for standard and non-standard working hours.