Guardian RFID Inmate tracking system

The West Virginia Department of Administration Purchasing Division, on behalf of the North Central Regional Jail in Braxton County, issued a sole source procurement for a Guardian RFID inmate tracking system on March 1, 2023, with proposals due by March 15, 2023 at 2:00 PM. The procurement encompasses a comprehensive RFID solution designed to track and manage inmate movements and assets within the facility. The deliverables include one On-Demand Level 1 License, implementation services, Operational Intelligence software, five Mobile Command units for Spartan devices, five Spartan 3 lease units, 65 hard tags, one Wave Wristband/ID/Key Fob Activator, three onsite training sessions, 60 Officer ID Cards, one Academy Level 1 License, eight additional ID Cards, and line items for replacement parts and consumables. The system is intended to be deployed at the North Central Regional Jail located at 1 Lois Lane, Greenwood, West Virginia 26415. The vendor must provide detailed technical proposals including product specifications, implementation capabilities, support services, and comprehensive pricing schedules that account for licensing fees, implementation costs, maintenance, and ongoing technical support. Evaluation criteria include technical merit, cost-effectiveness, vendor experience with similar state or large-scale implementations, financial stability, and demonstrated capability to provide continuous technical support and system maintenance throughout the contract term.

This procurement has been designated as a sole source determination, meaning the identified vendor has been determined to be the only source capable of meeting the stated requirements; therefore, no set-aside designations or restrictions for disadvantaged enterprises are applicable. The solicitation does not identify any incumbent vendors or current contractors, as this represents a new system implementation for the facility. No site visits or bidder meetings are explicitly mentioned in the available documentation. The procurement references a vendor quote for pricing details, but specific award values and budget ranges are not disclosed in the procurement documents; however, vendors must submit comprehensive cost proposals covering all implementation fees, licensing costs, maintenance, and support services, with the state reserving the right to negotiate final pricing with the selected vendor. Interested vendors should contact Herbert Mickey Skeens, the assigned buyer at the West Virginia Department of Administration Purchasing Division, at (304) 558-2350 or herbert.m.skeens@wv.gov for additional information regarding the solicitation requirements.