Group Purchasing Organization

The County of San Mateo is requesting proposals for Group Purchasing Organization membership to serve San Mateo Medical Center and other county departments, with proposals due September 18, 2026, and a question deadline of August 31, 2026. A local-business preference of 5–10 percentage points applies under the County's Procurement Preference for Local Businesses Ordinance.

The scope encompasses GPO membership services with emphasis on medical-related products and services for SMMC's acute-care hospital, outpatient clinics throughout San Mateo County, and long-term care facilities in San Mateo and Burlingame. The RFP requires pricing data for a market basket spanning over 500 manufacturers and approximately 25,796 line items across surgical instruments, diagnostic equipment, wound care, orthopedic devices, cardiovascular implants, and facility maintenance supplies, with proposers submitting GPO and regional cooperative pricing via an attached Excel template. Proposers must identify pricing tier levels and whether offerings are exclusive or non-exclusive.

The contract term is five years. Evaluation criteria are project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points), with local-business or nonprofit bonus points of 5–10 percentage points available.

Proposers must be registered with the System for Award Management (SAM) and cannot be debarred from federal or state health care programs. Required insurance includes General Liability of $1 million per occurrence, Workers' Compensation as required by California, and Cyber Liability of $5 million per occurrence for Privacy and Network Security and $1 million for Technology Errors and Omissions.

Compliance obligations include HIPAA Business Associate requirements, the County's Living Wage Ordinance (current rate $17.00 per hour, adjusted annually by CPI-U capped at 3.5 percent), Corporate Compliance Code of Conduct adherence, Section 504 disability compliance, fingerprinting certification for any child contact, intellectual property assignment to the County, and the Vendor/Contractor Access Policy governing data encryption, device security, and network access protocols. Contractors must register with SMMC's Vendor Credentialing Program and develop a Disaster and Emergency Response Plan.

Proposals become public records subject to disclosure under the Public Records Act. No pre-proposal conference or site visit is scheduled.