Grounds Maintenance- Fire Stations

The City of Ocala, Florida, located in Marion County, has issued Request for Quote (RFQ) OFR/260426 for grounds maintenance services at seven fire station locations throughout the city. This procurement seeks a qualified vendor to provide all materials, equipment, and labor necessary to maintain landscaping and grounds at the designated fire stations located on NW Martin Luther King Jr Avenue, SE 36th Avenue, NE 8th Avenue, SW 20th Street, NE 25th Avenue, SW 50th Court, and SE 31st Street. The scope of work includes mowing services at 34 cuts per year per location, along with trimming, weed control, debris removal, and specialized tasks such as crape myrtle pruning. The initial contract term runs for two years, commencing March 8, 2026, through March 8, 2028, with two optional one-year renewal periods available. Bidders must submit unit pricing based on actual services rendered, with pricing to remain firm and fixed throughout the initial two-year contract term. Required qualifications include a minimum of three years of grounds maintenance experience, three job references, a Florida Department of Transportation Temporary Traffic Control Certification, a Florida Department of Agriculture Pesticide Applicator License, and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. The City will award the contract to the lowest qualified bidder meeting all stated requirements, with no formal bidders' conference or mandatory site visit required. The proposal due date is February 17, 2026, and any renewal pricing adjustments are limited to the lesser of the Consumer Price Index increase or 3 percent annually unless mitigating market conditions apply.

The procurement documents do not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, indicating that all qualified vendors meeting the stated requirements are eligible to respond. No incumbent vendor or current contractor information has been provided in the available documentation. Vendors are required to comply with all OSHA, state, and local regulations throughout contract performance. The City has provided visual reference materials in Exhibit C, including photographs of three fire station locations (Fire Stations #2, #4, and #7), to assist bidders in assessing the physical conditions and maintenance requirements. The pricing proposal form, submitted as Exhibit B, requires bidders to calculate extended costs for each fire station based on unit cost multiplied by the annual number of cuts, with an optional line item available for mulch installation services provided by the City on a square footage basis. No specific budget range or award value has been disclosed in the available solicitation documents.