Grocery Food Bid

Decatur County Board of Education School Nutrition Program is requesting bids on grocery food products for delivery to its warehouse during the 2023–2024 school year, with sealed bids due June 28, 2023 at 1:30 p.m. at 1417 Dothan Road, Bainbridge, Georgia. The SNP intends to provide maximum opportunities to small businesses, minority firms, women's enterprises, and labor surplus area firms.

The scope encompasses beverages, dairy products, proteins, grains, produce, frozen items, and condiments in estimated quantities specified in the attached food specifications. All deliveries must be F.O.B. destination to 104 Spring Creek Road, Bainbridge, Georgia, in well-maintained refrigerated trucks. Contractors must maintain HACCP plans, provide product formulation statements and nutritional analysis upon award, and comply with the Buy American Act. General liability insurance of $500,000 per occurrence and $1,000,000 aggregate is required. Bids over $100,000 require a lobbying certificate; those over $25,000 require debarment and suspension verification.

The contract period runs July 1, 2023 through June 30, 2024, with an extension option of up to three months at the same bid pricing and a renewal option for up to four additional one-year terms at the same terms and conditions, for a potential total contract period of five years. Bid prices must remain firm throughout the contract period unless economic adjustments are mutually agreed upon and tied to a verifiable index such as the Consumer Price Index. Pricing must include all charges for packing and transportation to individual schools, exclude federal excise and state sales taxes, and may not include advance billings. Payment will be made within 30 days of receipt of properly invoiced goods following inspection and acceptance.

Written questions are due June 21, 2023. Award notification is expected within approximately 30 days of bid opening. The SNP has announced awards to ACC Distributors and Williams Institutional Foods.