Greens Cover for Barren River SRP & Kentucky Dam Village SRP

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued Request for Bid 758 (2500000615-1) on April 11, 2025, seeking vendors to provide and deliver golf course green covers for two state parks: Barren River State Resort Park in Lucas, Kentucky, and Kentucky Dam Village State Park in Gilbertsville, Kentucky. The procurement requires two complete identical sets of black, rectilinear, permeable polypropylene covers (minimum 92% with UV protectant) with a minimum 24-inch overlap to fully cover designated greens, along with stakes (3/8" to 1/2" smooth steel, 10.5 inches long with 1-degree angled bend) and tan polypropylene storage bags (4 X 4 X 5 dimensions with UV protectant, loop handles, and closure flaps). Barren River requires 40 covers for 20 greens (approximately 135,000 square feet per set), while Kentucky Dam Village requires 42 covers for 21 greens (approximately 142,000 square feet per set), with each cover bearing a permanent label identifying its assigned green. Bidders must demonstrate a minimum of three golf course references where they have provided at least 18 greens covers within the last three years, provide descriptive literature for any alternate brands or specifications proposed, and provide at least a ten-year warranty on all products at no additional cost. The evaluation uses a best value scoring methodology allocating 90 points to price (lowest bidder receives maximum points), 10 points to delivery time in working days (lowest delivery time receives maximum points), with pass/fail evaluations for experience and warranty requirements. Responses must be submitted electronically through the Commonwealth eProcurement system by April 25, 2025, at 1:30 p.m. ET, with written questions due by April 18, 2025, at 10:00 a.m. ET, and final delivery required within 120 days from the contract date.

Kentucky resident bidders receive reciprocal preference, and qualified bidders (nonprofit corporations furthering purposes under KRS Chapter 163 or qualified nonprofit agencies for individuals with severe disabilities meeting specific employment and registration requirements) receive a fifteen percent preference on maximum points; however, no specific set-asides for disadvantaged enterprises are listed in the solicitation documents. Prior to award, vendors must submit a Certificate of Insurance with commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, comply with Kentucky tax registration and Secretary of State registration requirements for foreign entities, meet EEO requirements, and execute required statutory compliance attestations including campaign finance certifications and resident bidder status affidavits if applicable. Pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of all taxes, with one percent per day deducted from invoices for each day delivery is delayed beyond the contracted delivery date. No incumbent vendor, current contractor, or specific budget range is identified in the solicitation documents; the contract will be awarded on a best value basis to a single vendor with the award contract establishing pricing for use by the Kentucky Department of Parks as needed. Responses should be directed to the Parks Purchasing Division at 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, with delivery to Barren River Lake State Resort Park at 1149 State Park Road, Lucas, Kentucky 42156-9709, and additional information available from Keith Srutowski at 502-564-7007.