Final_RFB_758_2500000615_1_SO_FORM.PDF
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- Solicitation number
- RFB 758 2500000615 1
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) solicitation issued by the Commonwealth of Kentucky for golf course green covers at two state parks. The solicitation seeks vendors to provide and deliver two complete identical sets of golf course green covers, stakes, and storage bags for Barren River State Resort Park in Lucas, Kentucky (40 covers total for 20 greens) and Kentucky Dam Village State Park in Gilbertsville, Kentucky (42 covers total for 21 greens). The covers must be black, rectilinear, permeable polypropylene (minimum 92%) with UV protectant, dimensioned to fully cover designated greens with a minimum 24-inch overlap, and include permanent labels identifying each green. Each set requires stakes (3/8" to 1/2" smooth steel, 10.5 inches long with a 1-degree angled bend) and tan polypropylene storage bags (4 X 4 X 5 dimensions) with UV protectant, loop handles, and closure flaps. Barren River requires approximately 135,000 square feet per set (270,000 total), while Kentucky Dam Village requires approximately 142,000 square feet per set (284,000 total). The solicitation closed on April 25, 2025, at 1:30 p.m., with final delivery required within 120 days from the contract date. Vendors must provide a minimum 10-year warranty on all covers and submit product specification sheets, exact stake quantities, and documentation of experience with other golf course projects.
Bidders must submit completed bid information with best pricing and delivery terms, meeting the 10-year warranty requirement. Responses should be directed to the Parks Purchasing Division at 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, with delivery to Barren River Lake State Resort Park at 1149 State Park Road, Lucas, Kentucky 42156-9709. For additional information, contact Keith Srutowski at 502-564-7007. Online bidding is permitted, and vendor responses are subject to all terms and conditions contained in the solicitation, including Attachment A. The Commonwealth of Kentucky reserves the right to deem vendors ineligible if they fail to comply with solicitation provisions and terms and conditions.
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Text version
Document ID: RFB 758 2500000615 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Greens Cover for Barren River SRP & Kentucky Dam Village SRP
Date Issued:
04/11/2025 Record Date:
04/11/2025
Solicitation Closes Date:
04/25/2025 Time:
13:30
Solicitation No:
RFB 758 2500000615
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2500000615 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Greens Cover - Barren River SRP 2.00000 SET
Comm Code Comm Description Manufacturer Model # Manuf Part #
91250 Maintenance and Repair, Golf Course
Extended Description Time sensitive due to greens.
Quantity - 2 Sets
SCOPE:
Barren River State Park in Lucas KY seeks a source to provide and deliver two complete identical sets of golf course green covers, stakes, and storage bags for the 20 golf greens (18 course greens plus practice green and nursery green) at the golf course (40 total covers and 40 bags). Kentucky State Parks personnel estimate that a maximum total of 135,000 square feet of finished product will be needed to produce each set (270,000 square feet total for the two sets). See Attachment C for the measurements of each individual area requiring a cover.
1. (40) rectilinear and permeable green covers, each specifically dimensioned to fully cover a designated green with a minimum overlap of 24 inches from the edge of the green. (Overlap is included in the measurements provided in Attachment C.)
2. (40) bags specifically made to contain and store a specific green cover.
3. One stake for each attachment point per cover for each of the FIRST set of covers and an additional 8 stakes for each of the SECOND matching covers.
MATERIALS:
COVERS:
1. Must be black in color and a minimum of 92% polypropylene and contain UV protectant.
2. Handles must be on each side of all corners and no further than 4 feet apart on all sides with one additional tie down on each of the four corners. Both sets of identical covers must have handles and tie down points located in the same spots on each matching cover to allow for one stake to secure two tie-down points with one stake when deploying both covers at the same time.
3. Must have the capability to be contained and stored in separate bags.
4. All covers must be provided with a permanent incorporated label identifying its designated green.
STAKES:
Stakes must be 3/8th" to 1/2" smooth steel, 10.5 inches long with a 1 angled bend at the top to ensure the stakes stay secure during extreme weather.
BAGS:
Must be polypropylene treated with UV protectant in a 4 X 4 X 5 to accommodate one cover per bag with loop handles and a flap to accommodate the closure of the bag. Must be tan in color.
SUBMITTALS:
Product specification sheet or brochure that provides sufficient information to satisfy the specifications listed above.
Specify exact number of total stakes to be provided.
PRODUCTION:
Covers to be built to the dimensions in Attachment C. All covers and bags must be in new condition and specifically made for the greens at Barren River State Resort Park, with consideration for all relevant environmental factors including prevailing winds. The Commonwealth of Kentucky recognizes that the exact dimension of each individual cover depends on the size and pitch of each surface, and the total number of stakes may vary depending on resulting dimensions and the number of attachment points required.
Document ID: RFB 758 2500000615 Page: 3
SCHEDULE:
A guarantee of Final Delivery of all materials within (120) days from date of contract is required.
WARRANTY:
Vendor shall provide minimum (10) year warranty for each cover.
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Greens Cover - Kentucky Dam Village SRP 2.00000 SET
Comm Code Comm Description Manufacturer Model # Manuf Part #
91250 Maintenance and Repair, Golf Course
Extended Description Time sensitive due to greens.
Quantity - 2 Sets
Kentucky Dam Village State Park in Gilbertsville KY seeks a source to provide and deliver two complete identical sets of golf course green covers, stakes, and storage bags for the 21 golf greens (18 course greens plus two practice greens and nursery green) at the golf course (42 total covers and 42 bags). Kentucky State Parks personnel estimate that a maximum total of 142,000 square feet of finished product will be needed to produce each set (284,000 square feet total for the two sets). See Attachment C for measurements of each individual area needing a cover.
1. (42) rectilinear and permeable green covers, each specifically dimensioned to fully cover a designated green with a minimum overlap of 24 inches from the edge of the green. (Overlap is included in the measurements in Attachment C.)
2. (42) bags specifically made to contain and store a specific green cover.
3. One stake for each attachment point per cover for each of the First set of covers and an additional 8 stakes for each of the SECOND matching covers.
MATERIALS:
COVERS:
1. Must be black in color and a minimum of 92% polypropylene and contain UV protectant.
2. Handles must be on each side of all corners and no further than 4 feet apart on all sides with one additional tie down on each of the four corners. Both sets of identical covers must have handles and tie down points located in the same spots on each matching cover to allow for one stake to secure two tie-down points with one stake when deploying both covers at the same time.
3. Must have the capability to be contained and stored in separate bags.
4. All covers must be provided with a permanent incorporated label identifying its designated green.
STAKES:
Stakes must be 3/8th" to 1/2" smooth steel, 10.5 inches long with a 1 angled bend at the top to ensure the stakes stay secure during extreme weather.
BAGS:
Must be polypropylene treated with UV protectant in a 4 X 4 X 5 to accommodate one cover per bag with loop handles and a flap to accommodate the closure of the bag. Must be tan in color.
SUBMITTALS:
Product specification sheet or brochure that provides sufficient information to satisfy the specifications listed above.
Specify exact number of total stakes to be provided.
PRODUCTION:
Covers to be built to the dimensions in Attachment C. All covers and bags must be in new condition and specifically made for the greens at Barren River State Resort Park, with consideration for all relevant environmental factors including prevailing winds. The Commonwealth of Kentucky recognizes that the exact dimension of each individual cover depends on the size and pitch of each surface, and the total number of stakes may vary depending on
Document ID: RFB 758 2500000615 Page: 4 resulting dimensions and the number of attachment points required.
SCHEDULE:
A guarantee of Final Delivery of all materials within (120) days from date of contract is required.
WARRANTY:
Vendor shall provide minimum (10) year warranty for each cover.
Shipping Information Barren River Lake State Resort Park
1149 State Park Road
Lucas KY 42156-9709
Billing Information Parks - Purchasing Division
500 Mero Street, 5th Floor
Frankfort KY 40601
Document ID: RFB 758 2500000615 Page: 5
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery Minimum ten (10) year warranty (Pass/Fail) Experience with other golf courses. See Attachment A.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 6
2500000615 Final Greens Cover for Barren River SRP & Kentucky Dam Village SRP
Total Pages: 6
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