Green Seal Certification Cleaning Product with Dispensers

The State of Illinois, specifically Adams County, is seeking a five-year contract for the procurement of Green Seal certified cleaning products and dispensing systems for the Quincy Illinois Veterans Home. The solicitation (reference number 25-497DVA-QUINC-B-48384) requires vendors to supply five specific product lines: a hydrogen peroxide cleaner, glass cleaner, floor cleaner, heavy-duty cleaner, and a proportioning dispensing system. Each product line has a maximum annual order of 350 cases and a minimum of 75 cases. The cleaning products must be Green Seal certified, demonstrate proven efficacy against pathogens like C. Diff and COVID-19, and require minimal personal protective equipment. Vendors must have at least two years of experience supplying cleaning products for healthcare environments and will be responsible for product installation, maintenance, staff training, and technical support. The bid is due on September 16, 2025, and must be submitted electronically through the BidBuy platform. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest overall total price, with bids required to remain firm for 90 days from the opening date.

The procurement includes specific Business Enterprise Program (BEP) participation goals, with an aspirational target of 3% for businesses owned and controlled by minorities, women, and persons with disabilities. Vendors must complete a Utilization Plan demonstrating their commitment to diverse business participation, including documentation such as a Participation Agreement and Good Faith Efforts log. Potential bidders must be registered in the Illinois Procurement Gateway and complete mandatory vendor disclosure forms, which require detailed information about business ownership, potential conflicts of interest, and compliance with state regulations. While no specific budget range is explicitly stated, the contract allows for up to 350 cases per product line annually over a five-year period. Vendors are required to provide dispensers at no additional cost, and deliveries will be made to the Quincy Illinois Veterans Home between 7:00 a.m. and 3:00 p.m., Monday through Friday, excluding state holidays. The contract is subject to available state funding and can be terminated with 30 days' notice, providing flexibility for the state's procurement needs.