Grease Traps/Lift Station Cleaning, Maintenance, and Repair at the Orange County Convention Center

Orange County, Florida is seeking sealed electronic bids for a comprehensive grease traps and lift station cleaning, maintenance, and repair contract at the Orange County Convention Center through Invitation for Bid #Y23-184-TF. The solicitation covers services for 22 identified grease traps across three convention center buildings, with trap sizes ranging from 750 to 20,000 gallons, located in various food courts, kitchens, loading docks, and concession stands. Required services include pump-outs, inspections, cleaning, and repairs for grease traps, oil separators, storm drains, and a lift station, with a mandated minimum pump-out frequency of 90 or 180 days depending on location and usage. The procurement is structured as a three-year term contract with potential renewal for two additional one-year periods. Key submission requirements include electronic submission via the OpenGov e-Procurement Platform by March 2, 2023, at 4:00 pm EST, with a non-mandatory virtual pre-bid conference held on February 9, 2023, at 11:00 AM EST and a question submission deadline of February 14, 2023.

The solicitation includes provisions for potential bid preferences for Minority/Women-Owned Business Enterprises (M/WBE) and Registered Service Disabled Veteran (SDV) businesses. Bidders must submit comprehensive documentation including references, proof of licensing, drug-free workplace certification, and various disclosure forms. Pricing is structured with unit prices multiplied by estimated annual usage over the three-year contract term, with potential price adjustments based on the Consumer Price Index (CPI). Contractors will be required to provide detailed invoicing and reporting procedures, and must comply with strict submission guidelines that prohibit hand-delivery, mailing, telephoning, faxing, or emailing offers. While no specific budget range is explicitly stated, the detailed pricing structure includes categories for grease trap cleaning, oil separator maintenance, storm drain services, lift station maintenance, and additional repair and emergency services, suggesting a potentially significant contract value commensurate with the complex maintenance requirements of the Orange County Convention Center.