Grease Traps and Lift Station Maintenance with Septic Tank Pump-Outs

Orange County, Florida is soliciting bids for Invitation for Bids (IFB) #Y23-103-MM, a comprehensive maintenance contract for grease traps, lift stations, and septic tank pump-out services across multiple county facilities. The procurement covers two distinct lots: Lot A for Grease Traps/Interceptors and Lift Stations, and Lot B for Septic Systems, with services including preventative maintenance, repairs to dosing systems, distribution boxes, drain fields, pumps, and transmission lines. The contract requires electronic submission through the OpenGov Procurement portal, with bids due on October 6, 2022, at 4:00 PM local time. Contractors must be registered with the Florida Department of Health for septic services and demonstrate experience in pump station operations. The contract will have an initial one-year term with potential for four additional one-year renewals, with services to be performed during standard working hours (Monday-Friday, 6:00 AM to 6:00 PM) and emergency services available 24/7. The scope includes maintenance for 29 grease traps, 49 lift stations, and 54 septic systems across various county districts, including Downtown, 33rd Street, Central, East, and West Districts, as well as Fire Rescue Department locations.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The contract covers 54 septic systems with tank capacities ranging from 371 to 2,800 gallons, located across multiple parks, community centers, maintenance facilities, fire stations, and county-owned properties in Orlando, Winter Garden, Mt. Dora, Christmas, Zellwood, and Apopka. While a specific contract value is not disclosed, the bid requires detailed pricing for various service capacities, including pump-outs, inspections, and emergency response times, with a maximum 10% parts markup allowed. Contractors will be required to comply with strict environmental regulations, including a prohibition on chemical additives in sanitary systems, and must maintain comprehensive documentation of all maintenance activities. The maintenance requirements include weekly inspections, complete trap content removal every 90 days, and detailed logging of all cleaning and service activities. Successful vendors must provide 24/7 emergency response and adhere to specific reporting protocols for waste disposal and maintenance documentation.