Grease Traps and Lift Station Maintenance with Septic Tank Pump-outs for Facilities Management Division
Closed State & local contract opportunity
- Solicitation number
- Y24-1051
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 21075 Septic Tanks, Grease Traps, And Water Troughs
- 48522 Cleaner, Sewer, Septic Tank, And Waste Pipe, Acid And Caustic Types (Incl. Drain Openers)
- 48524 Cleaner, Sewer, Septic Tank, And Waste Pipe, Aerobic Bacteria And Fungi Type
- 48622 Cleaner, Sewer, Septic Tank, And Waste Pipe, Acid And Caustic Types (Incl. Drain Openers), Environmentally Certified Products
- 48624 Cleaner, Sewer, Septic Tank, And Waste Pipe, Aerobic Bacteria And Fungi Type, Environmentally Certified Products
- 88582 Sewer And Septic Treating Chemicals
- 89066 Sewer Lift Stations And Parts
- 91068 Septic Tank Maintenance And Repair Services (Includes Absorption/Leach Field Construction)
- UNSPSC codes
- Point of contact
-
- Megan Miller megan.miller@ocfl.net (407) 836-5468
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting sealed electronic bids for Invitation for Bids (IFB) Y24-1051, a comprehensive maintenance contract for grease traps, lift stations, and septic tank pump-out services across its Facilities Management Division. The procurement is divided into two lots: Lot A covering Central, East, and West districts, and Lot B covering 33rd Street and Downtown District, with services encompassing 46 lift stations, 22 grease traps, and 48 septic systems located throughout Orange County. Bidders must submit responses electronically via the ProcureNow OpenGov e-Procurement Platform by 4:00 pm EST on April 8, 2025, with a question submission deadline of March 17, 2025 at 5:00 pm EST. Contractors must provide 24/7 emergency and non-emergency maintenance services with a two-hour emergency response time, employing technicians with at least two years of practical experience who are fluent in English. Qualifications include maintaining specialized vehicle fleets, proper licensing and certifications, compliance with county and state regulations, and the ability to handle maintenance across diverse facilities including correctional centers, parks, community centers, and administrative buildings.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The five-year term contract allows for potential cost-plus pricing with a maximum 10% markup on parts and requires third-party invoice documentation. While no incumbent vendors are specifically identified, the contract includes comprehensive requirements for background checks, identification badges, and strict security protocols, particularly for sensitive locations like the Corrections Complex. Contractors must provide detailed invoicing with service tickets, waste disposal manifests, and itemized documentation, and offer a minimum one-year warranty on parts and installation. The comprehensive nature of the solicitation suggests a significant contract value, with maintenance frequencies and service requirements covering a wide range of county facilities across multiple districts. Potential bidders must create a free account on the ProcureNow platform and can access technical support through chat, email, and phone for assistance with the electronic submission process.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Grease Traps and Lift Station Maintenance with Septic Tank Pump-outs for Facilities Management Division (Y24-1051)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, April 8, 2025.
NOTE: Respondents are required to submit responses electronically via the ProcureNow OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated ProcureNow OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the ProcureNow OpenGov e-Procurement Platform. Respondents shall create a FREE account with ProcureNow OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
ProcureNow Technical Support
For Technical Support, respondent's can reach the ProcureNow OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST
Timely Questions Regarding this Solicitation
The question and answer module of ProcureNow OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Monday, March 17, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the ProcureNow OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email megan.miller@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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