Grease Trap Service Repair Maintain Install Clean

Hillsborough County Public Schools (HCPS) is seeking qualified general contractors or plumbing contractors to provide comprehensive grease trap services across district sites in Florida. The Request for Proposal (RFP) 0552FAC-MOC solicits proposals for maintenance, repairs, replacement, cleaning, and inspection of grease traps, with work encompassing pipe and concrete work, electrical, mechanical, plumbing, and structural component installations. Contractors must provide all labor, materials, delivery, unloading, supervision, equipment, and related incidentals necessary for project completion. The pre-proposal meeting is scheduled for May 8, 2025, at 9:00 AM, with technical questions due by May 15, 2025, and final proposals due on May 29, 2025, at 12:00 PM. HCPS intends to award the contract to three primary vendors, with the highest-ranked proposer in each of three geographic areas (West, Central, and East) potentially receiving the largest volume of work. Projects under $10,000 will be handled directly under the agreement, while projects exceeding $200,000 will require payment and performance bonds as mandated by Florida Statute 255.05.

The solicitation encourages participation from small businesses through the Small Business Encouragement Program (SBEP), with additional points awarded to proposers utilizing certified small business subcontractors. The initial contract term will begin upon board approval and automatically renew for up to four additional one-year periods, contingent on budget appropriations and mutual agreement. Pricing will be firm for the initial term, with potential future adjustments based on manufacturer price indices. Proposers must submit electronic proposals through VendorLink, with pricing inclusive of all delivery, trip, fuel surcharges, and service call charges. The contract allows for a cost-plus markup not exceeding 15% for materials, specialty supplies, and engineered drawings. While specific budget ranges are not explicitly stated, the pricing sheet includes 28 line items covering standard and overtime labor rates, materials replacement costs, mobilization fees, and specialty service charges. Vendors are required to complete a W-9 Substitute Vendor Payment Profile Form and may voluntarily self-identify as a minority, service-disabled veteran, or other certified business enterprise.