Grease Trap Service in Culinary Kitchen

The City of Philadelphia Procurement Department is soliciting quotes for grease trap service in a culinary kitchen through a micro purchase Small Order Purchase (SOP) award, with quotes due November 24, 2026. The SOP terms cite Small Local Business Enterprise (LBE) bid preferences under Philadelphia Code Chapter 17-109, while the seller checklist states that the LBE Program does not apply to Small Purchases.

Quotes must be submitted electronically through PHLContracts, and no quote is considered without an executed Consent and Authorization form on the vendor's profile before bid closing. Vendors must quote all items to be eligible for a whole-contract award, submit item specifications with their bids, and hold pricing firm for the hold period. Quotes remain valid for 60 days from submission. The City will award to the lowest responsive and responsible bidder either as a whole or by line item, at its discretion, and may reject any and all quotes, accept quotes from multiple sellers, or accept quotes on selected items only. Services may not be delivered until the department issues notification.

The maximum contract value is $94,000 annually, adjusted upward each fiscal year by the percentage increase in CPI-U from January 1, 2020, rounded to the nearest $1,000. The term is one year with up to three additional one-year renewals, not to exceed four years total. Prices must be net of taxes, with FOB Destination Point delivery. Required insurance includes Workers' Compensation at statutory limits, General Liability of $500,000 per occurrence, and Automobile Liability of $300,000 per occurrence.

The solicitation package includes bid specifications, a site visit document, and a bid price increase/decrease instructions form. Compliance questions go to PHLContracts Customer Service at 215-686-4755 or phlcontracts@phila.gov.