Grease Trap Pumping Service - Central Regional Jail

The West Virginia Department of Homeland Security Division of Administrative Services, on behalf of the WV Division of Corrections & Rehabilitation, is soliciting quotations for grease trap pumping services at the Central Regional Jail & Correctional Facility located at 1255 Dyer Hill Road, Sutton, West Virginia 26601. This open-end master agreement procurement seeks monthly grease trap pumping services compatible with a 1500-gallon grease trap, with an estimated quantity of 12 service events anticipated annually, though additional pumping beyond the minimum monthly requirement is expected. Vendors must provide comprehensive grease trap pumping services including mobilization, pumping, disposal, and all other services necessary to complete each service event, with delivery required within fifteen working days on an F.O.B. destination basis with delivery costs included in bid pricing. The contract will be awarded to the vendor offering the lowest overall total cost that meets all specifications. Bidders must submit electronically through wvOASIS or as electronic documents using the agency-provided Pricing Pages, with failure to complete pricing pages or submission of alternate formats resulting in bid disqualification. A non-mandatory pre-bid meeting is scheduled for July 14, 2025, at 2:00 PM E.S.T., with a question deadline of July 14, 2025, and bids due July 22, 2025, at 10:30 a.m. EST. The initial contract term is one year with four optional one-year renewal periods, though automatic renewals are prohibited and require mutual written agreement.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No specific budget range or award value is disclosed in the available documentation. Vendors must maintain Commercial General Liability Insurance with a minimum of $50,000 per occurrence and designate the State as an additional insured. Pricing must be firm for the first twelve months with no increases permitted; thereafter, vendors may request price adjustments no less than thirty days before contract anniversary dates, limited to the lesser of prior year Consumer Price Index changes or three percent and subject to agency approval. All vendors must be properly registered with the Agency and comply with all applicable federal, state, and local laws and regulations, including West Virginia confidentiality policies and information security requirements. Contact for procurement inquiries is Jerry D Rush, the designated buyer, at 304-414-3422 or jerry.d.rush@wv.gov.