Grease Trap Pumping Service - Central Regional Jail

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is soliciting bids for an open-end contract to provide grease trap pumping services at the Central Regional Jail located in Sutton, West Virginia (Braxton County). The procurement seeks a vendor to service a 1,500-gallon grease trap with monthly pumping required on a minimum recurring basis supplemented by emergency service calls as needed, estimated at twelve service calls annually. Deliverables include standard service within fifteen working days and emergency service within five working days, with all delivery charges included in bid pricing on an F.O.B. destination basis. The successful vendor must maintain sufficient inventory to fulfill contract obligations, designate a primary contract manager available during business hours, and provide quarterly reports and annual summaries detailing purchases, quantities, and dollar values. The procurement is being conducted as a sealed bid solicitation (ARFQ 0608 DCR2200000056) with a mandatory pre-bid meeting required for all vendors, with failure to attend resulting in automatic disqualification. Questions must be submitted by 4:00 PM EST on October 13, 2021, and bids are due by 4:00 PM EST on October 20, 2021, with bid opening scheduled for October 21, 2021, at 10:00 AM EST. The evaluation criteria prioritize the lowest overall total cost, with vendors required to submit pricing using the state-provided Exhibit A Cost Sheet with unit costs per service call.

No set-aside designations for disadvantaged enterprises or specific restrictions limiting vendor participation are identified in the solicitation documents. All vendors must comply with West Virginia Code sections 5-22-1(i) and 15A-3-14 regarding monetary obligations to the state and its subdivisions, as evidenced by the required Purchasing Affidavit executed before a notary public. The selected vendor must provide performance and labor/material payment bonds each equal to 100 percent of contract value, along with builders risk insurance equal to 100 percent of contract value and commercial general liability insurance of at least $1,000,000 per occurrence prior to contract award. The contract is structured as one initial one-year term with three successive one-year renewal periods available upon mutual written consent, with renewal requests due thirty days prior to contract expiration. No incumbent contractor information or existing contract values are disclosed in the solicitation documents. Interested vendors should contact Herbert Mickey Skeens, the procurement buyer, at (304) 558-2350 or herbert.m.skeens@wv.gov for additional information regarding service specifications and requirements.