GRCC Air Filter

Grand Rapids Community College (GRCC) has issued a Request for Quotation (RFQ #2425-3064) seeking a vendor to supply air filters for various campus locations in Kent County, Michigan. The procurement targets a comprehensive range of air filters, primarily MERV 13 and MERV 15 ratings, with specific size requirements totaling 4,488 filters annually. The contract will run from July 1, 2024, to June 30, 2025, with potential renewals through June 30, 2027. Vendors must electronically submit bids via BidNet by 2:30 PM on April 8, 2025, and include pricing for a 100'x20" roll filter, manufacturer brochures, and specifications for rigid box filters. Key deliverables include monthly filter shipments to multiple campus locations such as ATC, Chiller Plant, Student Center, Tassel MTEC, Sneden Hall, and Lakeshore Campus, with up to 12 potential deliveries per year. The college will award a single blanket purchase order to one vendor and requires firm pricing for the first year, with encouragement for pricing and discount commitments for subsequent years.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though it does require vendors to comply with fair employment practices and non-discrimination policies. Vendors must provide a corporate financial statement, three references (preferably including two higher education institutions), and demonstrate compliance with the Iran Economic Sanctions Act. The college is tax-exempt and will utilize a net 30-day payment term upon delivery and invoice receipt. While no incumbent vendor is identified, GRCC is transitioning from Dynamic filtration and seeking V cell filters. Although a specific contract value is not explicitly stated, the comprehensive filter inventory of 4,272 units across various sizes and MERV ratings suggests a significant procurement investment. The college reserves the right to enter negotiations, request clarifications, or seek a Best and Final Offer from competitive bidders, indicating flexibility in the procurement process.