GRCC Air Filters - RFP #2425-3064 - Questions and Answers - Final.pdf
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- Attached to
- GRCC Air Filter
- Solicitation number
- RFQ #2425-3064
- Issued by
- Kent County, Michigan
About this file
This document is an Addendum 1 for a Request for Quote (RFQ #2425-3064) issued by Grand Rapids Community College (GRCC) for air filters. The solicitation seeks a vendor to supply air filters for various campus locations, including ATC, Chiller Plant, Student Center, Tassel MTEC, Sneden Hall, and Lakeshore Campus. The contract will commence on July 1, 2024, and expire on June 30, 2025, with options to renew for two additional years. The filters are needed monthly as required, with up to 12 potential shipments per year. The college is transitioning from Dynamic filtration and is seeking V cell filters, specifically a 12-inch filter type. The procurement is for supply only, with no installation services required.
The document indicates that GRCC will award a single blanket purchase order to one vendor and does not currently have a contractor for these filters. The college will purchase filters from local vendors as needed. Vendors are required to include pricing for a 100' x 20" roll filter and can provide filters from different brands that meet the same specifications. Financial information is requested but can be submitted in a separate document. Delivery requirements include Monday-Friday deliveries between 6:30-3:00 Eastern time, with some locations having loading docks and others potentially requiring a lift gate. The bid will be submitted through Bidnet only, with no samples required at the time of bidding. The college does not accept additional delivery charges and emphasizes that material should not be left outside if it is raining.
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Other files
| File | Type | Posted |
|---|---|---|
| Air Filter Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Air Filter Pricing Spreadsheet - Updated.xlsx | XLSX spreadsheet | |
| RFQ Air Filters - RFQ #2425-3064 - Final.pdf |
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Text version
Purchasing Department
April 1, 2025
GRCC Air Filters
RFQ #2425-3064
Addendum 1
A. SPECIFICATION CLARIFICATIONS / REVISION
B. REQUESTS FOR INFORMATION
1. Would you prefer the 12 inch filters to be V cell Filters or Rigid Cell Filters?
V cell filters
2. May I have a copy of the Previous Bid Award, Bid Tabulation and bidder's offer on each item?
GRCC doesn’t usually share previous bid information during the new bid schedule.
If this is something you would like to see you would need to FOIA that information at foia@grcc.edu.
3. How much was the total purchase price for the filter items last year?
We do not have an accurate number due to transitioning from Dynamic filtration.
4. How many shipments were in the previous award?
No set number. As many as needed.
5. How many Orders made last year? And can we request copies of PO’s?
As many as needed roughly monthly. Please see the answer for number 2 above to answer second part to question.
6. What frequency would the items be purchased?
Monthly.
7. Is this for supply only, or will you also need installation services?
Supply only.
8. Who is the current contractor?
We do not have a current contractor. Purchases made as needed through local vendors.
9. Where are the specific delivery locations for these filters?
ATC 151 Fountain St NE Grand Rapids MI 49503 Chiller Plant 226 Bostwick Ave. NE Grand Rapids MI 49503 Student Center 122 Lyon NE Grand Rapids MI 49503
Tassel MTEC 622 Godfrey SW Grand Rapids MI 49503 Sneden Hall 427 Fulton St. E Grand Rapids MI 49503 Lakeshore Campus 12335 James St. Holland MI 49503
10. Can this bid be awarded to multiple Vendors?
No, one blanket PO.
11. Does the bidder need to submit filter samples? If so, could you please specify the required filter size, the quantity needed, and the deadline for submitting the sample filters?
No.
12. Does the bidder need to provide a price for the (1) 100’ x 20” item, or is it acceptable if we don’t include it, since we don’t have it available?
Yes, roll filter must be part of the bid.
13. Please inform all the requirements and documents needed for submission.
Based on the added MERV 15 filters, may I have the MFG Part numbers on the 12" thick items? Not available.
For the 12" Thick filter, would you be able to point out, what is that type of filter in the below pictures? As the Pricing does vary depending on the style. V Cell.
14. Why are the following sizes repeated? Numbers should have been combined into one line. These lines were missed.
16X20X14 = 132 24X12X12 = 23 24X12X2 = 96 24X20X12 = 11
15. On page 5 of 20 of the bid document, can you please provide us with the correct dates?
Dates were changed on Addendum number one posted to Bidnet on Thursday, March 6,
16. Where is the roll media below on the price sheet? Do we need to price the roll media below? Is it auto-roll? If yes, can you please provide us with the core type, core #, part #, brand name, and specific sheet?
Not listed but required. Yes. No, not auto roll, just media.
17. If my firm is located in California State and doesn’t have any employees in the State of Michigan, do we still need to fill out the below form?
Yes
18. Is this bid for supply, installation, or services? If yes, can the vendor bid to supply the product without providing the installation/services?
Supply only.
19. Can the vendor follow up with the questions that weren't answered or ask more questions for the answers that were unclear after the deadline has passed?
No.
20. Do you accept full cases only?
No
21. Are the measurements actual filter dimensions or nominal dimensions?
Nominal unless size is in a fraction.
22. Which sizes on the price list are actual sizes?
Anything that is in a fraction.
23. Will this be awarded to more than one bidder?
No.
24. Who is the current contractor?
No vendor is being used at this time. Also, GRCC doesn’t usually share previous bid information during the new bid schedule. If this is something you would like to see you would need to FOIA that information at foia@grcc.edu.
25. When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?
The College currently has no one under contract for this.
26. What is the estimated quantity/value per shipment?
Will vary depending on need.
27. Is the shipping going on quarterly?
Most likely monthly.
28. On the price sheet, are there total quantities for each filter size monthly, every 4 months, semiannually, or annually?
Totals are estimated yearly requirement. Numbers may vary depending on conditions.
29. In the past 12 months, how many shipments have been received?
Zero. We are transitioning from Dynamic filtration and have been buying paper filters only as needed.
30. Last year, how many invoices did you have?
Zero.
31. What was the contract amount spent last year?
No contract last year.
32. What was the total final bid for the previous winning bidder?
Unaware.
33. What is the expected number of shipments per year for each location?
Up to 12 shipments possible.
34. Can the vendor offer two price sheets, one with the freight fee and one without?
Vendor can choose too if they would like.
35. Can a standard (UPS/ or FedEx) delivery charge be added to invoices for each order?
No.
36. Do you have a warehouse for the delivery?
No.
37. Is a lift-gate or forklift required for delivery?
A lift gate would be nice for Calkins, Tassell and Sneden address, a hilo can be made available. All other locations have loading docks.
38. Is a pallet required for delivery?
Pallets will make all deliveries easier. May not be necessary for small orders. Yes, for any large orders.
39. Do you have a dock for delivery?
Dock is available at ATC, Student center, and Lakeshore campus.
40. Is an appointment required for delivery?
Deliveries must be made Monday-Friday 6:30-3:00 Eastern time.
41. Do you need an inside delivery?
If it is raining material is not to be left outside.
42. Can you please provide us with a list of delivery addresses?
ATC 151 Fountain St NE Grand Rapids MI 49503 Chiller Plant 226 Bostwick Ave. NE Grand Rapids MI 49503 Student Center 122 Lyon NE Grand Rapids MI 49503
Tassel MTEC 622 Godfrey SW Grand Rapids MI 49503 Sneden Hall 427 Fulton St. E Grand Rapids MI 49503 Lakeshore Campus 12335 James St. Holland MI 49503
43. Are samples required at the time of the bid? If yes, where and when will samples be needed? Is there a particular size for each type?
No.
45. What frequency would these filters be purchased?
Monthly as needed.
46. Can the vendor provide you with filters from different brands that meet the same specifications?
Yes.
47. What is the initial term of the contract? Are there any option years? If so, how many years?
Information is located at 1.1. One year contract with an option of 2 more years.
48. Is there a desired page limit for the proposal submission?
No.
49. When is the first PO usually requested after you announce the award?
As needed when dynamic filtration needs replacement.
50. Is the submission on your website or in hard copy via mail? If it is via mail, how many copies are required with the original copy?
Bidnet only.
51. Can you please provide us with the billing address, phone number, and email address of the account payable?
Address is 143 Bostwick Ave. NE Grand Rapids, MI 49503 Email is accountspayable@grcc.edu
52. Is a bid bond, performance bond, or payment bond required? If yes, by how much?
No.
53. My firm is a private company, and we don’t share our financial information. Is the financial information mandatory for this bid?
GRCC does request this information. You may provide a separate document not included in your RFQ document.
54. Was wondering if you could walk me through this process when you had a free moment?
Please contact GRCC Facilities.
Please acknowledge receipt of this addendum with your bid submission.
File details come from the government source that posted it. Updated .