gravel for PCC

The State of West Virginia, Division of Corrections and Rehabilitation, issued a Request for Quotation (ARFQ PTY2000000014) on behalf of Pruntytown Correctional Center and Jail for a one-time purchase of gravel materials to be delivered to the facility located at 2006 Trap Springs Road, Grafton, WV. The solicitation seeks delivery of a minimum of 60 tons of 3/4" crusher run gravel and a minimum of 100 tons of #57 gravel, with all delivery charges to be included in unit pricing. Vendors must submit complete pricing pages using the mandatory bid pricing form, with failure to do so resulting in potential bid disqualification; pricing must reflect F.O.B. destination terms, meaning vendors bear all shipping costs and risk of loss. Contract award will be made to the vendor offering the lowest overall total cost that meets all mandatory specifications. The deadline for questions was April 10, 2020, with responses due by April 15, 2020, at 9:00 AM, followed by bid opening at 10:00 AM. Delivery must occur within seven calendar days of receiving a purchase order or notice to proceed, with vendors required to notify the Agency in writing of any shipment delays.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are identified in the solicitation documents. Vendors must be properly registered with the West Virginia Purchasing Division and must submit a notarized Purchasing Affidavit confirming they have no outstanding debts exceeding one thousand dollars in the aggregate to the state or its political subdivisions and are not in employer default under applicable West Virginia Code provisions; vendors are also required to comply with all applicable federal, state, and local laws and maintain appropriate insurance and workers' compensation coverage. The solicitation does not identify any incumbent vendors or current contractors, nor does it specify infrastructure or technology integration requirements. No award value or budget range is disclosed in the available documentation; however, bidders must provide both unit prices and extended amounts for each line item to enable cost comparison and evaluation. Payment will be made in arrears only after delivery and acceptance of goods, processed according to West Virginia state procedures, with vendors required to accept payment via electronic funds transfer or the State's P-Card program.