gravel - Request for Quotation.docx
DOCX document 24 KB Posted
- Attached to
- gravel for PCC
- Solicitation number
- ARFQ 0608 PTY2000000014 1
- Issued by
- Summers County, West Virginia
About this file
This Request for Quotation (ARFQ PTY2000000014) is issued by the West Virginia Division of Corrections and Rehabilitation for a one-time purchase of gravel to be delivered to Pruntytown Correctional Center and Jail located at 2006 Trap Springs Road, Grafton, WV 26354. The solicitation requests bids for two types of gravel: a minimum of 60 tons of 3/4" crusher run gravel and a minimum of 100 tons of #57 gravel. Vendors must include all delivery charges in their unit pricing. The contract will be awarded to the vendor offering the lowest overall total cost that meets all mandatory specifications. Delivery must occur within seven calendar days of receiving a purchase order or notice to proceed, with vendors required to notify the Agency in writing of any shipment delays.
Vendors must submit complete pricing pages as failure to do so may result in bid disqualification. All deliveries are F.O.B. destination, meaning the vendor bears all shipping costs and risk of loss. Payment will be processed according to West Virginia state procedures. Unacceptable items will be returned at the vendor's expense with no restocking charges, and vendors must either arrange return within five days or reimburse the Agency for return delivery costs. Vendor default includes failure to provide items meeting specifications, non-compliance with applicable laws, or failure to remedy deficient performance, with available remedies including immediate contract cancellation and obtaining the contract item from a third party at the vendor's expense.
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Other files
| File | Type | Posted |
|---|---|---|
| Purchasing Affidavit.pdf | ||
| T & C.docx | DOCX document | |
| Final_ARFQ_0608_PTY2000000014_1_ARFQ_FORM.PDF | ||
| Bid Pricing Page.xlsx | XLSX spreadsheet |
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Text version
REQUEST FOR QUOTATION
ARFQ PTY2000000014
3/4" Crusher Run Gravel and #57 Gravel
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Corrections and Rehabilitation, Pruntytown Correctional Center and Jail, Agency, is soliciting bids to establish a contract for the one-time purchase of gravel. The facility is located at: Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions. http://www.state.wv.us/admin/purchase/TCA.pdf
2.1 "Contract Item" means gravel more fully described by these specifications.
2.2 "Pricing Page" means the pages, contained in wvOasis, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Item.
2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.
3. GENERAL REQUIREMENTS
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 3/4" Crusher Run Gravel
3.1.1.1 Vendor must provide a minimum quantity of sixty (60) ton of three quarter (3/4") crusher run gravel.
3.1.1.2 Delivery charges must be included in the unit price for gravel.
3.1.2 #57 Gravel
3.1.2.1 Vendor must provide a minimum quantity of one hundred (100) ton of #57 gravel.
3.1.2.2 Delivery charges must be included in the unit price for gravel.
4. CONTRACT AWARD
4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.
4.2 Pricing Page: Vendor should complete the Pricing Page by giving their best price for the Contract Item in the Solicitation. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded the Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Item within seven (7) calendar days after receiving a purchase order or notice to proceed. Contract Item must be delivered to Agency at Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Item from a third party.
Any Agency seeking to obtain the Contract Item from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B. destination to the Agency's location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that the Contract Item is unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a Vendor default under this Contract:
7.1.1 Failure to provide the Contract Item in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Item provided under this Contract.
7.1.4 Failure to remedy deficient performance under request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
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