Grass Seed & Fertilizer

The City of Philadelphia is soliciting competitive bids on grass seed and fertilizer through a micro-purchase requirements contract, with quotes due August 21, 2026. No set-asides or mandatory preference programs apply; however, submission of an optional LGBTQ Applicant Data Form is available for vendors to self-identify LGBTBE certification status through the National LGBT Chamber of Commerce or the Independence Business Alliance.

Bidders must quote all items to be eligible for award. The City will make award as a whole or by line item, whichever serves its best interest, to the lowest responsive and responsible bidder. No delivery or service provision is authorized until the City issues a formal Purchase Order and written notification to proceed. Delivery locations are specified across multiple City operational sites, with all deliveries FOB Destination Point.

The contract value ceiling is $45,000, subject to annual adjustment by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest $1,000. The contract term is 365 days from the Effective Date, with automatic expiration upon day 365 and no further notice required from the City. Quoted prices must be net and exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania Sales and Use taxes.

Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with minimum limits of $500,000 per occurrence, and automobile liability insurance with minimum limits of $300,000 per occurrence. A signed Consent and Authorization Agreement must be on file in the vendor profile or attached to the quote submission; bids lacking this documentation will not be considered responsive. Quotes remain valid for 60 days from submission and may not be modified after the bid opening date displayed in PHLContracts. All submissions occur through the City's PHLContracts platform at www.PHLContracts.phila.gov.