Seller_SOP_Checklist_B2727751.pdf
PDF 231 KB Posted
- Attached to
- Grass Seed & Fertilizer
- Solicitation number
- B2727751
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for the PHLContracts platform, providing step-by-step guidance for vendors submitting quotes on small purchases, including a grass seed and fertilizer requirement contract. The checklist outlines 13 sequential steps that sellers must complete to submit a competitive bid, beginning with confirming the correct user role within the system and proceeding through general information, item pricing, mandatory questions, and terms and conditions acceptance. Sellers must enter unit costs for each listed item, answer all required questions, download and review all bid attachments, and complete any mandatory documentation before submission. The micro-purchase will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder, and sellers must quote all items to be eligible for award.
The checklist emphasizes critical documentation requirements, particularly the executed Consent & Authorization form, which must be on file in the vendor's profile or attached with the quote submission, as bids without this documentation will not be considered. Sellers are also invited to submit an optional LGBTQ Applicant Opportunity Data Form. The Philadelphia Procurement Department operates the PHLContracts platform at www.PHLContracts.phila.gov, where vendors access working quotes through the Quotes tab and submit final quotes through the Summary tab after addressing all validation warnings. The contract will operate as a requirements agreement with no specified delivery or service provision authorized until official notification from the department.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .